Calculate Subreport totals in a main report Group footer
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From: ThickMike on 1 May 2010 08:20 Hi all Apologies if this has been answered before but I can't find it. I have a main Report with a Group called “Product_Category” which lists a number of “Products” in the Detail I have a Subreport named “product_costs” which has a record for each date and Text Boxes named “materials” and “fuel” (there are more but I'll keep it simple). The Subreport sums all costs and has Text Boxes named “summaterials” and “sumfuel” in the footer (all with a height of 0.1cm) The Subreport is embedded in the Detail of the Categories and linked by Product_id In the Detail of the Main Report there are Text Boxes named “prodmaterials” and “prodfuel” (all with a height of 0.1cm) which reference “summaterials” and “sumfuel” in the Subreport footer. Also in the Detail section, there is a Text Box named “sumprodcost” whose Control Source is “=[prodmaterials]+[prodfuel]”. So far, so good – it all works fine I now want “Category” footer and the Report footer to sum “materials”, “wages” and “fuel”. I would have thought the Control Source should be “=sum([prodmaterials])”, etc. but it doesn't work. Nor does “=Sum([product_costs].[Report]![Summaterials]). The Text Boxes are blank whatever I try. I do not get #Error I have other Text Boxes relating to the “Product” in the Detail and summing those in the Footer do work. All cost Text Boxes are formatted as Fixed with zero Decimal Places I suspect the problem might be that the Subreport is in the Detail rather than Header or Footer. But it takes up less space the way I'm trying it. What do I do to make it work? I know I can do away with the subreport, link costs in the underlying query and have an extra Group for Product and costs in the Detail. But, I would rather not do that as it takes up more space on the Report
From: Allen Browne on 1 May 2010 09:04 See: Bring the total from a subreport back onto the main report at: http://allenbrowne.com/casu-18.html It explains how to test the HasData property, and explains the use of the ..Report bit when referring to the report in a subreport. -- Allen Browne - Microsoft MVP. Perth, Western Australia Tips for Access users - http://allenbrowne.com/tips.html Reply to group, rather than allenbrowne at mvps dot org. "ThickMike" <ThickMike(a)discussions.microsoft.com> wrote in message news:D3F5F0C1-7948-4719-B256-370D3C49B79B(a)microsoft.com... > Hi all > Apologies if this has been answered before but I can't find it. > > I have a main Report with a Group called “Product_Category” which lists a > number of “Products” in the Detail > > I have a Subreport named “product_costs” which has a record for each date > and Text Boxes named “materials” and “fuel” (there are more but I'll keep > it > simple). > The Subreport sums all costs and has Text Boxes named “summaterials” and > “sumfuel” in the footer (all with a height of 0.1cm) > The Subreport is embedded in the Detail of the Categories and linked by > Product_id > > In the Detail of the Main Report there are Text Boxes named > “prodmaterials” > and “prodfuel” (all with a height of 0.1cm) which reference “summaterials” > and “sumfuel” in the Subreport footer. > Also in the Detail section, there is a Text Box named “sumprodcost” whose > Control Source is “=[prodmaterials]+[prodfuel]”. So far, so good – it all > works fine > > I now want “Category” footer and the Report footer to sum “materials”, > “wages” and “fuel”. I would have thought the Control Source should be > “=sum([prodmaterials])”, etc. but it doesn't work. Nor does > “=Sum([product_costs].[Report]![Summaterials]). > The Text Boxes are blank whatever I try. I do not get #Error > > I have other Text Boxes relating to the “Product” in the Detail and > summing > those in the Footer do work. > > All cost Text Boxes are formatted as Fixed with zero Decimal Places > I suspect the problem might be that the Subreport is in the Detail rather > than Header or Footer. But it takes up less space the way I'm trying it. > > What do I do to make it work? > > I know I can do away with the subreport, link costs in the underlying > query > and have an extra Group for Product and costs in the Detail. But, I would > rather not do that as it takes up more space on the Report >
From: ThickMike on 1 May 2010 09:57 Thanks Allen I did see this before which made me think the problem lay in the fact I have the Subreport in the Detail. Your tip (very good, by the way) says to put it in the Footer. "Allen Browne" wrote: > See: > Bring the total from a subreport back onto the main report > at: > http://allenbrowne.com/casu-18.html > > It explains how to test the HasData property, and explains the use of the > ..Report bit when referring to the report in a subreport. > > -- > Allen Browne - Microsoft MVP. Perth, Western Australia > Tips for Access users - http://allenbrowne.com/tips.html > Reply to group, rather than allenbrowne at mvps dot org. > > > "ThickMike" <ThickMike(a)discussions.microsoft.com> wrote in message > news:D3F5F0C1-7948-4719-B256-370D3C49B79B(a)microsoft.com... > > Hi all > > Apologies if this has been answered before but I can't find it. > > > > I have a main Report with a Group called “Product_Category” which lists a > > number of “Products” in the Detail > > > > I have a Subreport named “product_costs” which has a record for each date > > and Text Boxes named “materials” and “fuel” (there are more but I'll keep > > it > > simple). > > The Subreport sums all costs and has Text Boxes named “summaterials” and > > “sumfuel” in the footer (all with a height of 0.1cm) > > The Subreport is embedded in the Detail of the Categories and linked by > > Product_id > > > > In the Detail of the Main Report there are Text Boxes named > > “prodmaterials” > > and “prodfuel” (all with a height of 0.1cm) which reference “summaterials” > > and “sumfuel” in the Subreport footer. > > Also in the Detail section, there is a Text Box named “sumprodcost” whose > > Control Source is “=[prodmaterials]+[prodfuel]”. So far, so good – it all > > works fine > > > > I now want “Category” footer and the Report footer to sum “materials”, > > “wages” and “fuel”. I would have thought the Control Source should be > > “=sum([prodmaterials])”, etc. but it doesn't work. Nor does > > “=Sum([product_costs].[Report]![Summaterials]). > > The Text Boxes are blank whatever I try. I do not get #Error > > > > I have other Text Boxes relating to the “Product” in the Detail and > > summing > > those in the Footer do work. > > > > All cost Text Boxes are formatted as Fixed with zero Decimal Places > > I suspect the problem might be that the Subreport is in the Detail rather > > than Header or Footer. But it takes up less space the way I'm trying it. > > > > What do I do to make it work? > > > > I know I can do away with the subreport, link costs in the underlying > > query > > and have an extra Group for Product and costs in the Detail. But, I would > > rather not do that as it takes up more space on the Report > > > . >
From: Allen Browne on 1 May 2010 21:55 You can have a subreport in the Detail section, if you want it to appear for every record. -- Allen Browne - Microsoft MVP. Perth, Western Australia Tips for Access users - http://allenbrowne.com/tips.html Reply to group, rather than allenbrowne at mvps dot org. "ThickMike" <ThickMike(a)discussions.microsoft.com> wrote in message news:4AD44FC9-294A-4551-BFB3-2E2CDC52A46A(a)microsoft.com... > Thanks Allen > I did see this before which made me think the problem lay in the fact I > have > the Subreport in the Detail. Your tip (very good, by the way) says to put > it > in the Footer. > > "Allen Browne" wrote: > >> See: >> Bring the total from a subreport back onto the main report >> at: >> http://allenbrowne.com/casu-18.html
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