Delete without sending a cancellation? Why?
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Katie G Katie on 31 Aug 2006 18:16 I am often asked by our Outook users why does Outlook give us this option when canceling meetings. I haven't found a way to turn it off and force users always to send a cancellation and updates...so why do we give them the option in Outlook? At our Helpdesk we recommend our users to always send a cancellation notice, because if you do not, the meeting attendees will not know the meeting has been cancelled and it will still appear on their calendars and leave an orphaned meeting. This also happens to the resource calendar as well. There must be a reason Microsoft includes this option but what would be a case that you would not send cancellations or updates when scheduling meetings. Can anyone think of a situation you wouldn't want to send a cancelation ?
From: Sue Mosher [MVP-Outlook] on 31 Aug 2006 19:06 There is no such option in Outlook 2007. Apparently, Microsoft got feedback from your users or people like them. -- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "Katie G" <Katie G(a)discussions.microsoft.com> wrote in message news:E239F715-40A4-4A1C-8A8E-70704AAC720F(a)microsoft.com... >I am often asked by our Outook users why does Outlook give us this option > when canceling meetings. I haven't found a way to turn it off and force users > always to send a cancellation and updates...so why do we give them the option > in Outlook? > > At our Helpdesk we recommend our users to always send a cancellation notice, > because if you do not, the meeting attendees will not know the meeting has > been cancelled and it will still appear on their calendars and leave an > orphaned meeting. This also happens to the resource calendar as well. > > There must be a reason Microsoft includes this option but what would be a > case that you would not send cancellations or updates when scheduling > meetings. > > Can anyone think of a situation you wouldn't want to send a cancelation ?
From:
LMCsquared on 1 Sep 2006 04:11 "Katie G" wrote: > Can anyone think of a situation you wouldn't want to send a cancelation ? Yes! I work for the CEO of our organisation and there are frequent recurring management meetings - where I obviously send invitations to other attendees. Even if the CEO cannot go, these meetings still go ahead with the other attendees. So I might need to delete them from the CEO's calendar (if he has other commitments in the calendar then it's just a mess if I leave the meeting in there) - but the other people still NEED them in their calendars - it's much easier and quicker to say "No, don't send a cancellation" than to rebook the meeting and ensure people send responses. I am disappointed that this option has gone from Outlook 2007. We have not yet upgraded (we're still on 2003). In my opinion, it would be useful to give us the choice (possibly as a global option on the server) whether to force/automatically send cancellations or leave it as it works now (preferred option for hardworking PAs everywhere).
From:
LMCsquared on 1 Sep 2006 04:11 "Katie G" wrote: > Can anyone think of a situation you wouldn't want to send a cancelation ? Yes! I work for the CEO of our organisation and there are frequent recurring management meetings - where I obviously send invitations to other attendees. Even if the CEO cannot go, these meetings still go ahead with the other attendees. So I might need to delete them from the CEO's calendar (if he has other commitments in the calendar then it's just a mess if I leave the meeting in there) - but the other people still NEED them in their calendars - it's much easier and quicker to say "No, don't send a cancellation" than to rebook the meeting and ensure people send responses. I am disappointed that this option has gone from Outlook 2007. We have not yet upgraded (we're still on 2003). In my opinion, it would be useful to give us the choice (possibly as a global option on the server) whether to force/automatically send cancellations or leave it as it works now (preferred option for hardworking PAs everywhere).
From: Sue Mosher [MVP-Outlook] on 1 Sep 2006 07:53
Would this scenario work for you in Outlook 2007: Have the PAs create the meetings on their own calendars, rather than on the CEO's calendar. They would certainly still invite the CEO, but would maintain the meeting details on their own calendars, presumably using color coding or a separate view to distinguish those meetings from the PA's own activities. -- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "LMCsquared" <LMCsquared(a)discussions.microsoft.com> wrote in message news:1BD8A84A-1DBF-4F15-BDAE-48C36013D251(a)microsoft.com... > > > "Katie G" wrote: > >> Can anyone think of a situation you wouldn't want to send a cancelation ? > > Yes! > > I work for the CEO of our organisation and there are frequent recurring > management meetings - where I obviously send invitations to other attendees. > Even if the CEO cannot go, these meetings still go ahead with the other > attendees. So I might need to delete them from the CEO's calendar (if he has > other commitments in the calendar then it's just a mess if I leave the > meeting in there) - but the other people still NEED them in their calendars - > it's much easier and quicker to say "No, don't send a cancellation" than to > rebook the meeting and ensure people send responses. > > I am disappointed that this option has gone from Outlook 2007. We have not > yet upgraded (we're still on 2003). In my opinion, it would be useful to give > us the choice (possibly as a global option on the server) whether to > force/automatically send cancellations or leave it as it works now (preferred > option for hardworking PAs everywhere). |