Inserting spacing between outline levels
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From: Blue Max on 16 Mar 2010 13:43 How do we insert extra spacing between each level-1 outline elements, but not between the subsections of any level-1 element. For example, see the sample outline below (your reader display window may need to be widened to prevent premature wrapping in the example below) : 1. LEVEL ONE - Item 1 2. LEVEL ONE - Item 2 (extra spacing from major element above) 3. LEVEL ONE - Item 3 (extra spacing from major element above, but not subsection below) a. Level two - Item 1 (no spacing above or below) b. Level two - Item 2 (no spacing above or below) c. Level two - Item 3 (no spacing above or below) i. Level three - item 1 (no spacing above or below) ii. Level three - item 2 (no spacing above, but spacing below) 4 LEVEL ONE - Item 3 (extra spacing above between prior level subsections and here) In other words, major sections end up grouped together with their associated subsections all being single spaced. However, extra space is added between the major sections which are grouped together with their subsections. Our dilemma is how to add space above the major level-1 paragraphs, but not above the indented subsections (level-2 and above). If we add space above the 'List Paragraph' style, then it affects every outline level, including level one. How, do we customize the paragraph settings for individual levels of an outline? Thank you for any help with this issue.
From: DeanH on 17 Mar 2010 03:36 You can use two methods to do what you require. 1. The best way would be to modify the Style of your "outline 1", hopefully you have used styles and possibly this could be the Heading 1 style. I would modify this to have (say) 12pt Space After, or change the Line Spacing to Double (I prefer using space after as it is more controllable for my work), when you OK this change, all occurances of Heading 1 will automatically change to the new settings and any new usage of this style will have the new settings applied. I say use Space After, but you could also change Space Before and/or both to get the required layout. 2. If you have not used styles, you can use Find/Replace to search for Paragraph attribute Outline Level 1. First ensure you dont have the cursor on a Outline Level 1 text, have it anywhere in the body text, I will explain below. Press Ctrl+H (or Edit Replace) to open the Replace dialog, leaving the Find What box empty but the cursor in it, click the More button, Format button, Paragraph, select Level 1 in the Outline Level listbox (if you have the cursor on level 1 text this option is greyed out). Leave all else blank. OK. Click into the Replace With box, but leave blank, Click on Format button, Paragraph, now add the Space Before/After (or Line Spacing) that you want, OK. Replace All. All occurances of a Outline Level 1 will have changed to the new settings. But be aware becuause you have not changed the style, any new text added will not have this setting automatically and you will either repeat this procedure or use the format painter, or manually add it again, or.. or... If you have not already, get into using styles, Word works best when these are used and controlling documents becomes easier. To get you started read the following article which is a great introduction to the world of styles :-) http://www.shaunakelly.com/word/concepts/styles/index.html Hope this helps DeanH "Blue Max" wrote: > How do we insert extra spacing between each level-1 outline elements, but > not between the subsections of any level-1 element. For example, see the > sample outline below (your reader display window may need to be widened to > prevent premature wrapping in the example below) : > > 1. LEVEL ONE - Item 1 > > 2. LEVEL ONE - Item 2 (extra spacing from major element above) > > 3. LEVEL ONE - Item 3 (extra spacing from major element above, but > not subsection below) > a. Level two - Item 1 (no spacing above or below) > b. Level two - Item 2 (no spacing above or below) > c. Level two - Item 3 (no spacing above or below) > i. Level three - item 1 (no spacing above or below) > ii. Level three - item 2 (no spacing above, but spacing > below) > > 4 LEVEL ONE - Item 3 (extra spacing above between prior level > subsections and here) > > In other words, major sections end up grouped together with their associated > subsections all being single spaced. However, extra space is added between > the major sections which are grouped together with their subsections. Our > dilemma is how to add space above the major level-1 paragraphs, but not > above the indented subsections (level-2 and above). If we add space above > the 'List Paragraph' style, then it affects every outline level, including > level one. How, do we customize the paragraph settings for individual > levels of an outline? Thank you for any help with this issue. >
From: Blue Max on 18 Mar 2010 21:29 Thank you, Dean. It will take a little bit to digest this, but I think that I follow you. However, I will likely use the spacing BEFORE a paragraph because I don't want spacing between a level 1 item and the sub-levels that follow. My challenge is to unravel how levels work compared to paragraph outline styles. In the package I am migrating from, all the preset outline styles already have the levels incorporated into the outline style. This was great because any standard outline could immediately be expanded, collapsed, moved, displayed by level, etcetera. I don't quite understand why Microsoft would provide shipping outlines without associations to the levels already? Furthermore, I am also a little confused as to how levels relate to the table of contents. If I assign levels to one of my numbered outline styles, will they all of a sudden begin to show up in the table of contents? My last word processor had a separate family of codes for assigning items to the table of contents versus to outline levels. Thanks, Richard ********************** "DeanH" <DeanH(a)discussions.microsoft.com> wrote in message news:928795F7-53CD-48F1-864D-CC8ECE8DAC3D(a)microsoft.com... > You can use two methods to do what you require. > 1. The best way would be to modify the Style of your "outline 1", > hopefully > you have used styles and possibly this could be the Heading 1 style. I > would > modify this to have (say) 12pt Space After, or change the Line Spacing to > Double (I prefer using space after as it is more controllable for my > work), > when you OK this change, all occurances of Heading 1 will automatically > change to the new settings and any new usage of this style will have the > new > settings applied. I say use Space After, but you could also change Space > Before and/or both to get the required layout. > 2. If you have not used styles, you can use Find/Replace to search for > Paragraph attribute Outline Level 1. First ensure you dont have the cursor > on > a Outline Level 1 text, have it anywhere in the body text, I will explain > below. > Press Ctrl+H (or Edit Replace) to open the Replace dialog, leaving the > Find > What box empty but the cursor in it, click the More button, Format button, > Paragraph, select Level 1 in the Outline Level listbox (if you have the > cursor on level 1 text this option is greyed out). Leave all else blank. > OK. > Click into the Replace With box, but leave blank, Click on Format button, > Paragraph, > now add the Space Before/After (or Line Spacing) that you want, OK. > Replace > All. > All occurances of a Outline Level 1 will have changed to the new settings. > But be aware becuause you have not changed the style, any new text added > will > not have this setting automatically and you will either repeat this > procedure > or use the format painter, or manually add it again, or.. or... > If you have not already, get into using styles, Word works best when these > are used and controlling documents becomes easier. To get you started read > the following article which is a great introduction to the world of styles > :-) > http://www.shaunakelly.com/word/concepts/styles/index.html > > > Hope this helps > DeanH > > > "Blue Max" wrote: > >> How do we insert extra spacing between each level-1 outline elements, but >> not between the subsections of any level-1 element. For example, see the >> sample outline below (your reader display window may need to be widened >> to >> prevent premature wrapping in the example below) : >> >> 1. LEVEL ONE - Item 1 >> >> 2. LEVEL ONE - Item 2 (extra spacing from major element above) >> >> 3. LEVEL ONE - Item 3 (extra spacing from major element above, >> but >> not subsection below) >> a. Level two - Item 1 (no spacing above or below) >> b. Level two - Item 2 (no spacing above or below) >> c. Level two - Item 3 (no spacing above or below) >> i. Level three - item 1 (no spacing above or below) >> ii. Level three - item 2 (no spacing above, but spacing >> below) >> >> 4 LEVEL ONE - Item 3 (extra spacing above between prior level >> subsections and here) >> >> In other words, major sections end up grouped together with their >> associated >> subsections all being single spaced. However, extra space is added >> between >> the major sections which are grouped together with their subsections. >> Our >> dilemma is how to add space above the major level-1 paragraphs, but not >> above the indented subsections (level-2 and above). If we add space >> above >> the 'List Paragraph' style, then it affects every outline level, >> including >> level one. How, do we customize the paragraph settings for individual >> levels of an outline? Thank you for any help with this issue. >>
From: DeanH on 19 Mar 2010 03:17 BlueMax. I may misunderstand but the built-in Heading styles do already have outline levels set - shipped out as you say - and if you modify the Style bvia the Modify dialog all occurances in the document will change to the new setting ("immediately be expanded..."). The outline levels are not directly related to the TOC. This is controlled by the TOC Options listing (found in the Index and Tables dialog, TOC tab, Options button) here you link Style to the TOC level (not Outline level) but a default Word has already linked the Heading Styles to the appropriate TOC level so many people think that the Outline level is related to the TOC as they dont see the TOC options listing. So they could "sudeenly appear" in your TOC, depends on the style you use and the settings in the Options. All the best DeanH "Blue Max" wrote: > Thank you, Dean. It will take a little bit to digest this, but I think that > I follow you. However, I will likely use the spacing BEFORE a paragraph > because I don't want spacing between a level 1 item and the sub-levels that > follow. My challenge is to unravel how levels work compared to paragraph > outline styles. In the package I am migrating from, all the preset outline > styles already have the levels incorporated into the outline style. This > was great because any standard outline could immediately be expanded, > collapsed, moved, displayed by level, etcetera. > > I don't quite understand why Microsoft would provide shipping outlines > without associations to the levels already? Furthermore, I am also a little > confused as to how levels relate to the table of contents. If I assign > levels to one of my numbered outline styles, will they all of a sudden begin > to show up in the table of contents? My last word processor had a separate > family of codes for assigning items to the table of contents versus to > outline levels. > > Thanks, > > Richard > > ********************** > "DeanH" <DeanH(a)discussions.microsoft.com> wrote in message > news:928795F7-53CD-48F1-864D-CC8ECE8DAC3D(a)microsoft.com... > > You can use two methods to do what you require. > > 1. The best way would be to modify the Style of your "outline 1", > > hopefully > > you have used styles and possibly this could be the Heading 1 style. I > > would > > modify this to have (say) 12pt Space After, or change the Line Spacing to > > Double (I prefer using space after as it is more controllable for my > > work), > > when you OK this change, all occurances of Heading 1 will automatically > > change to the new settings and any new usage of this style will have the > > new > > settings applied. I say use Space After, but you could also change Space > > Before and/or both to get the required layout. > > 2. If you have not used styles, you can use Find/Replace to search for > > Paragraph attribute Outline Level 1. First ensure you dont have the cursor > > on > > a Outline Level 1 text, have it anywhere in the body text, I will explain > > below. > > Press Ctrl+H (or Edit Replace) to open the Replace dialog, leaving the > > Find > > What box empty but the cursor in it, click the More button, Format button, > > Paragraph, select Level 1 in the Outline Level listbox (if you have the > > cursor on level 1 text this option is greyed out). Leave all else blank. > > OK. > > Click into the Replace With box, but leave blank, Click on Format button, > > Paragraph, > > now add the Space Before/After (or Line Spacing) that you want, OK. > > Replace > > All. > > All occurances of a Outline Level 1 will have changed to the new settings. > > But be aware becuause you have not changed the style, any new text added > > will > > not have this setting automatically and you will either repeat this > > procedure > > or use the format painter, or manually add it again, or.. or... > > If you have not already, get into using styles, Word works best when these > > are used and controlling documents becomes easier. To get you started read > > the following article which is a great introduction to the world of styles > > :-) > > http://www.shaunakelly.com/word/concepts/styles/index.html > > > > > > Hope this helps > > DeanH > > > > > > "Blue Max" wrote: > > > >> How do we insert extra spacing between each level-1 outline elements, but > >> not between the subsections of any level-1 element. For example, see the > >> sample outline below (your reader display window may need to be widened > >> to > >> prevent premature wrapping in the example below) : > >> > >> 1. LEVEL ONE - Item 1 > >> > >> 2. LEVEL ONE - Item 2 (extra spacing from major element above) > >> > >> 3. LEVEL ONE - Item 3 (extra spacing from major element above, > >> but > >> not subsection below) > >> a. Level two - Item 1 (no spacing above or below) > >> b. Level two - Item 2 (no spacing above or below) > >> c. Level two - Item 3 (no spacing above or below) > >> i. Level three - item 1 (no spacing above or below) > >> ii. Level three - item 2 (no spacing above, but spacing > >> below) > >> > >> 4 LEVEL ONE - Item 3 (extra spacing above between prior level > >> subsections and here) > >> > >> In other words, major sections end up grouped together with their > >> associated > >> subsections all being single spaced. However, extra space is added > >> between > >> the major sections which are grouped together with their subsections. > >> Our > >> dilemma is how to add space above the major level-1 paragraphs, but not > >> above the indented subsections (level-2 and above). If we add space > >> above > >> the 'List Paragraph' style, then it affects every outline level, > >> including > >> level one. How, do we customize the paragraph settings for individual > >> levels of an outline? Thank you for any help with this issue. > >> > . >
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