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From: Don Powell on 12 May 2010 07:45
I don't know how you figured this one out but you're absolutely correct.

Thanks a mill for taking the time to help me out. I'd never have figured it
out by myself!

"VanguardLH" wrote:

> Don Powell wrote:
>
> > The reason I didn't post this in a Word newsgroup is that I guessed that
> > Outlook users would run into it rather than Word users. It seems logical to
> > me that a spell check should in fact consider it a misspell but somehow the
> > Outlook spell check knows the distinction.
>
> I did some testing (normally I do not use Word as my new-mail editor and
> instead use the embedded editor in Outlook 2003). It is not a spelling
> error that gets caught when you add an inline comment inline with no leading
> whitespace within a sentence. It is a grammar error that is caught. Well,
> "this sentence.[yourname] more text" is obviously a grammar error. If I
> configure Outlook to use Word to compose e-mails and if I disable the
> grammar checking in Word then I get no error for "some text in doc.[myname]
> comment here". Outlook only has a spell checker, no grammar checker. This
> is true up to version 2003 of Outlook which had its own embedded new-mail
> editor. As of version 2007, you are forced to use Word as the new-mail
> editor which means you would then get both the spelling and grammar
> checkers.
>
> Pre-2007 versions: Just a spelling checker in Outlook, no grammar checker.
> A grammar checker available if you configure Outlook to use Word as the
> new-mail editor.
>
> 2007+ versions: Spelling and grammar checkers are both available since you
> are forced to use Word as the new-mail editor.
>
> When you insert a comment inline (inside a sentence) then you already can
> position your comment to start after some whitespace that already exists
> within that sentence, like after a space or tab character. It is when you
> want to add a comment at the end of a line where there is normally no
> whitespace there to push out your inline comment. However, since the "Mark
> my comments with" option only works when using HTML or RTF to format your
> e-mails and because the only place in those documents where there is no
> whitespace after a word is at the end of a paragraph then there is only one
> spot where this causes a problem: adding a comment at the end of a
> paragraph. For HTML e-mails, there is no end of line since it wraps at
> whatever is the current width of the window. You would be placing the
> insert point at the start of the next word to insert your inline comment
> (which might mean placing the insert point at the start of the first word in
> the line drawn line for the current window width). Within the paragraph
> there would always be some whitespace so the insert point would be at the
> start of the next word. However, you are expected to add a space at the end
> of your inline comment to provide proper parsing from the last word in your
> comment to the next word in the original document.
>
> If you use the Ctrl+[left|right]arrow to position the insert point then you
> are guaranteed to be at a spot where your inline comment will have a leading
> space (because it came from the original document). It's just at the end of
> the paragraph where there may be no trailing whitespace to use to separate
> your comment from the original text. However, if you are adding a comment
> at the end of a paragraph (whether 1 or several lines make up that
> paragraph) then it makes sense to just hit the Enter key to start you
> comment on a new line. After all, your "inline" comment comes at the end of
> the paragraph so it probably addresses that entire paragraph.
>
> If you don't have a leading space before your inline comment then it is
> because of where you chose to pick the insert point. Don't point at the end
> of a word. Point to the start of the next word. For comments added after a
> paragraph, you probably should start the comment on a new line. This style
> change isn't just to make the spelling checker work. It is also to make it
> easier for your recipients of your modified document be able to see where
> you inserted your comments. Their "reading eye" should catch your comments
> due to not only their coloring but also due to whitespacing.
> .
>
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