Recieving Inventory Query
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From: Ernst Guckel on 4 May 2010 11:27 Hello, I'm pretty sure we are approaching this correctly but not sure how to do this: We have a purchase order database where we enter all our inventory purchases. The problem is that each line item in a purchase order is a generic inventory item. I want to take these generic items and "Recieve into Inventory" so that they become owned assets. A simple insert into query should do the trick but there is one problem that I cannot work out... If the purchase order says we bought 20 laptops then the insert query needs to insert 20 new assets into the tblAssets. EX: PO 1001 1 Monitors 3 Keyboards 22 Laptops The query needs to create 26 new records... Any help would be great... Thanks, Ernst.
From: KARL DEWEY on 4 May 2010 12:13 You will need to do one line item at a time. Use a Cartesian effect append query. Creacte a table named CountNumber with number field name CountNUM containing 0 (zero) through your maximum. Create the append query, add the CountNumber table, drag the CountNUM field to the FIELD row, add criteria -- Between 1 AND [Forms]![YourFormName]![UnitsReceived] Include the other necessary information for the individual item. Some information will need to be added later such as bar code identification and serial numbers. -- Build a little, test a little. "Ernst Guckel" wrote: > Hello, > > I'm pretty sure we are approaching this correctly but not sure how to do > this: We have a purchase order database where we enter all our inventory > purchases. The problem is that each line item in a purchase order is a > generic inventory item. I want to take these generic items and "Recieve into > Inventory" so that they become owned assets. A simple insert into query > should do the trick but there is one problem that I cannot work out... > > If the purchase order says we bought 20 laptops then the insert query needs > to insert 20 new assets into the tblAssets. > > EX: > > PO 1001 > 1 Monitors > 3 Keyboards > 22 Laptops > > The query needs to create 26 new records... Any help would be great... > > Thanks, > Ernst. >
From: Ernst Guckel on 4 May 2010 12:57 This is wonderful. I understand that this will process only one line at a time but is there a way to get it to do all lines? or do i need to look through each line and do the same? Ernst. "KARL DEWEY" wrote: > You will need to do one line item at a time. Use a Cartesian effect append > query. > Creacte a table named CountNumber with number field name CountNUM containing > 0 (zero) through your maximum. > Create the append query, add the CountNumber table, drag the CountNUM field > to the FIELD row, add criteria -- > Between 1 AND [Forms]![YourFormName]![UnitsReceived] > > Include the other necessary information for the individual item. Some > information will need to be added later such as bar code identification and > serial numbers. > > -- > Build a little, test a little. > > > "Ernst Guckel" wrote: > > > Hello, > > > > I'm pretty sure we are approaching this correctly but not sure how to do > > this: We have a purchase order database where we enter all our inventory > > purchases. The problem is that each line item in a purchase order is a > > generic inventory item. I want to take these generic items and "Recieve into > > Inventory" so that they become owned assets. A simple insert into query > > should do the trick but there is one problem that I cannot work out... > > > > If the purchase order says we bought 20 laptops then the insert query needs > > to insert 20 new assets into the tblAssets. > > > > EX: > > > > PO 1001 > > 1 Monitors > > 3 Keyboards > > 22 Laptops > > > > The query needs to create 26 new records... Any help would be great... > > > > Thanks, > > Ernst. > >
From: KARL DEWEY on 4 May 2010 14:04
You will not know how many lines when you build the form. An alternate method would be to use a table to load line items that would be deleted following the run. These would be entered in the subform datasheet view. -- Build a little, test a little. "Ernst Guckel" wrote: > This is wonderful. I understand that this will process only one line at a > time but is there a way to get it to do all lines? or do i need to look > through each line and do the same? > > Ernst. > > "KARL DEWEY" wrote: > > > You will need to do one line item at a time. Use a Cartesian effect append > > query. > > Creacte a table named CountNumber with number field name CountNUM containing > > 0 (zero) through your maximum. > > Create the append query, add the CountNumber table, drag the CountNUM field > > to the FIELD row, add criteria -- > > Between 1 AND [Forms]![YourFormName]![UnitsReceived] > > > > Include the other necessary information for the individual item. Some > > information will need to be added later such as bar code identification and > > serial numbers. > > > > -- > > Build a little, test a little. > > > > > > "Ernst Guckel" wrote: > > > > > Hello, > > > > > > I'm pretty sure we are approaching this correctly but not sure how to do > > > this: We have a purchase order database where we enter all our inventory > > > purchases. The problem is that each line item in a purchase order is a > > > generic inventory item. I want to take these generic items and "Recieve into > > > Inventory" so that they become owned assets. A simple insert into query > > > should do the trick but there is one problem that I cannot work out... > > > > > > If the purchase order says we bought 20 laptops then the insert query needs > > > to insert 20 new assets into the tblAssets. > > > > > > EX: > > > > > > PO 1001 > > > 1 Monitors > > > 3 Keyboards > > > 22 Laptops > > > > > > The query needs to create 26 new records... Any help would be great... > > > > > > Thanks, > > > Ernst. > > > |