Sharing my Safe Senders list in Outlook 2003
in [Outlook]
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From: Brian Tillman [MVP-Outlook] on 14 May 2010 09:19 "joe002" <joe002(a)discussions.microsoft.com> wrote in message news:9914455C-2290-43F0-99A8-B7BFC38FA8CF(a)microsoft.com... > I do successfully “share” the outlook.pst file. I put it in a shared folder > on my computer and anyone that logs in can open Outlook and send/receive > email. The only thing you can't do is have Outlook open on two desktops at > one time Then you're not sharing the file. You're accessing it serially. "Sharing" means "simultaneously". -- Brian Tillman [MVP-Outlook]
From: joe002 on 14 May 2010 14:08 "Brian Tillman [MVP-Outlook]" wrote: > Then you're not sharing the file. You're accessing it serially. "Sharing" > means "simultaneously". > -- > Brian Tillman [MVP-Outlook] OK. I'm not interested in simultaneous file access, just sharing the same file between different users on the same computer. In any case, it appears that since each user has their own list, a single list can't be used by all users on my computer - which would be a useful feature to me. Thanks.
From: Brian Tillman [MVP-Outlook] on 14 May 2010 14:27 "joe002" <joe002(a)discussions.microsoft.com> wrote in message news:A6AAB468-5658-4691-8FAE-4D2B3E7098AE(a)microsoft.com... > OK. I'm not interested in simultaneous file access, just sharing the same > file between different users on the same computer. In any case, it appears > that since each user has their own list, a single list can't be used by all > users on my computer - which would be a useful feature to me. Thanks. PSTs are not Windows user-specific. The Nickname Cache is mail profile-specific. That's how it works and you can't change it. At best, you can transfer the name cache between profiles, but there's a probablility that won't work. -- Brian Tillman [MVP-Outlook]
From: joe002 on 17 May 2010 18:37
Well, success - mostly. Disclaimer: the process below requires you to update the registry, requires some knowledge of Outlook 2003 Junk E-Mail filtering, and requires you to perform other procedures that can be done in more than one way. I'm making no claim that this is the optimal - only that it works well for my computer/setup. I found a way to synchronize the Safe Senders List for all users on my computer using a single file. I created a JunkMailSafeSendersFile.txt file in the same shared folder where I keep my outlook.pst file, and exported a Safe Senders list from one of my users into it. This file is used by Outlook to synchronize the Safe Senders list for all user my computer. Outlook has a way to read the file every time it starts and will use it to update the users Safe Senders list. It takes the entries in the JunkMailSafeSendersFile.txt and adds the new ones to the users current entries. While you aren't technically sharing the specified file, you get the same affect as sharing it. To make this work you have to makes some entries in your registry. The Group Policy Editor makes adding the registry changes easier than typing them all in by hand, and ensures all users have the same setting. Before using the GPE you need to get the OUTLK11.ADM file which is located in the Office 2003 Resource Kit (ORK.EXE). I would suggest getting the free download directly from Microsoft. Once you've run ORK.EXE you can open the Group Policy Editor and go to Local Computer Policy/User Configuration/Administrative Templates. Right click on it and add OUTLK11ADM. Next go Local Computer Policy/User Configuration/Administrative Templates/Microsoft Office Outlook 2003/Tools | Options/Preferences/Junk E-mail. In "Specify path to Safe Senders list" add the path to your JunkMailSafeSendersFile.txt file. I also made "Trust E-mail from Contacts" the default, and "Junk E-Mail protection level" to "Trusted List Only". You've now setup most of the registry entries for all users, but you have to add one more manually. For each user go to HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\11.0\Outlook\Options\Mail and add (REG_DWORD) JunkMailImportLists as 1. This is the entry that tells Outlook to read the Safe Senders list every time it's started. At this point you are all setup. When Outlook starts, it reads the JunkMailSafeSendersFile.txt and adds the new entries to the users Safe Senders List. To initially synchronize all users' lists you need to go to each user, start Outlook, and “Export to File…” each users list. When you're done the JunkMailSafeSendersFile.txt file will have all entries from each user. As a user adds a new entry to their Safe Senders list they need to export the list back to JunkMailSafeSendersFile.txt which will basically update the list for everyone. Deleting an entry from the list is a little more difficult. You need to log in to each user, start Outlook, delete the entry, and export the list. You have to do this for all users because an entry isn't deleted until it's deleted from all lists. To summarize, you can create a Safe Senders List that is read by Outlook every time it starts and is used by Outlook to update and synchronize the users Safe Senders List automatically. To add an entry to the list the user must update their personal list then Export the list so all users will get the change. To delete an entry from the list you have to go to each user and delete the entry from their list and export the list. |