Sort by range
in [Programming]
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From: Dave Peterson on 8 Apr 2010 10:56 xl2003 is limited to 3 sort fields. But you can sort as many times as you want. It sounds like you just want to sort by column I first, then sort by columns A, J, K. So try recording a macro when you: Select the range to sort Sort by column I Then sort by A, J, K Then stop recording the macro. If this doesn't work, please explain what you want that's different from this. FrankM wrote: > > Thank you so much for your assistance. I am sorry if it seems a bit confusing > what I'm trying to accomplish. > > Column A has the values in the cells, "a", "b", "c", "d" and so forth. The > Macro I have to sort the information starts sorting this column and puts all > the "a"s together, all the "b"s together and so forth. I then have data in > columns B through AC (Names, IDs, Contact Information and other data). > Columns I, J and K all have dates (I'm sorting the records base on these > values). I hope that helps. > > I have done my best to answer the questions you asked. > > >What column contains the sort direction indicator? > I initial sort based on column A, this puts all the groups together. Then I > have subsequent sorts on columns J and K > > >Is that code on every record in the group? > Yes > > >What column contains the group indicator? > Column A > > >Does your data need to be sorted by this indicator before it starts (so all category x's are together to start)???? > Yes and that is part of the initial sort (by column A to put each group > together) > > >What are the columns you want sorted by? Which column uses the direction indicator? > I would like to sort first by column A, this puts all the groups together. > Then I want to sort by columns J and K. I would like to add an additional > sort after these that selects any row that the value of the cell in column A > is "d" and sort that selection by column I (ascending). > > >Are the other columns always sorted ascending (or descending)? > Yes > > >What is the top row of the first group? > The entries start at row 2, row 1 is a header row. I start my sorts based on > row 2. > > >Can I use the category indicator column to find the last row of the data? > Yes. The last row will always have the value "a" in the cell in column A. > > "Dave Peterson" wrote: > > > ps. > > > > What is the top row of the first group? > > Can I use the category indicator column to find the last row of the data? > > > > Dave Peterson wrote: > > > > > > I'm gonna simplify the problem slightly. > > > > > > Say you have data in A1:c10 that looks like this: > > > > > > a x $C$1 > > > d y $C$2 > > > d y $C$3 > > > a z $C$4 > > > a z $C$5 > > > a z $C$6 > > > d w $C$7 > > > d w $C$8 > > > d w $C$9 > > > d w $C$10 > > > > > > Column B is the category indicator and column A is the sort direction indicator. > > > > > > You'd want row 1 (the only a in that "group") sorted ascending. > > > You'd want rows 2-3 sorted descending > > > you'd want rows 4-6 sorted ascending > > > you'd want rows 7-10 sorted descending > > > > > > So column B serves as a "group" indicator as well as the sorting order > > > direction. > > > > > > If that's kind of what you mean, then (just to verify)... > > > > > > What column contains the sort direction indicator? Is that code on every record > > > in the group? > > > > > > What column contains the group indicator? > > > > > > Does your data need to be sorted by this indicator before it starts (so all > > > category x's are together to start)???? > > > > > > What are the columns you want sorted by? Which column uses the direction > > > indicator? Are the other columns always sorted ascending (or descending)? > > > > > > FrankM wrote: > > > > > > > > >"Dave Peterson" wrote: > > > > > > > > > > I think it's time to describe what you want again. > > > > > > > > > > The code you posted sorted A1:U700. I'm not sure how looking at multiple cells > > > > > in column A would determine what range to sort -- or even if it does. > > > > > > > > > > > > > Thank you so much for your response. I will try to explain a little better > > > > what I’m working on. > > > > > > > > I have a spreadsheet that currently has data in columns A to AC; it use to > > > > have data in just columns A to U. It looks like I’m going to have to update > > > > my current Macro. The data is currently in rows 1 to 269 but everyday another > > > > couple of records are entered. > > > > > > > > Column A is an indication of the category. Everything starts out in Category > > > > “a†and then moves to category “bâ€, “câ€, “d†and so forth. Different items > > > > move at different paces so one entry may move through each category faster > > > > than another entry. It is all part of the process. > > > > > > > > To keep each category together I would sort the spreadsheet on a regular > > > > basis. Then I decided it would be better to just create a Macro and click a > > > > button to do the sort for me. > > > > > > > > I then needed to have different categories sorted differently so I added to > > > > my sort the columns K and J. > > > > > > > > What I am now trying to do is enter an additional sort for the items in > > > > category “dâ€, to be sorted ascending by the value in column I. The number of > > > > rows with “d†in the cell in column A will vary; sometimes there will be five > > > > of them sometimes there may be six or seven. The rows that this applies to > > > > will also change; “d†may be in column A rows 239, 240, 241 and 242 one day > > > > but rows 247, 248 and 249 the next. > > > > > > > > I want to come up with a way to select all the rows that have the value “d†> > > > in the cell of column A and sort that selection ascending by the value in > > > > column I. > > > > > > > > I understand the original Range may have been confusing. I think when I > > > > originally created this Macro I just inserted a Range larger than I thought I > > > > would need. It was fast and dirty but it accomplished what it needed to at > > > > the time. > > > > > > > > I would love to hear any thoughts or suggestions. Thank you. > > > > > > -- > > > > > > Dave Peterson > > > > -- > > > > Dave Peterson > > . > > -- Dave Peterson
From: FrankM on 8 Apr 2010 14:32 The sort I want done for column "I" is a range that will be changing so what you propose won't work. the values in the cells in column "A" change from "a" to "b" to "c" to "d" to "e" and so forth. If the cell value in column "A" is "d" then I want all the rows with the value "d" in column "A" to be sorted by column "I". The catch is the number of rows with "d" in column "A" will be changing and their location will change too. Is there a way for a Macro to select all the rows which have the value "d" in the cell in column "A"? Then sort those rows by column "I"? "Dave Peterson" wrote: > xl2003 is limited to 3 sort fields. But you can sort as many times as you want. > > It sounds like you just want to sort by column I first, then sort by columns A, > J, K. > > So try recording a macro when you: > Select the range to sort > Sort by column I > Then sort by A, J, K > Then stop recording the macro. > > If this doesn't work, please explain what you want that's different from this. > > FrankM wrote: > > > > Thank you so much for your assistance. I am sorry if it seems a bit confusing > > what I'm trying to accomplish. > > > > Column A has the values in the cells, "a", "b", "c", "d" and so forth. The > > Macro I have to sort the information starts sorting this column and puts all > > the "a"s together, all the "b"s together and so forth. I then have data in > > columns B through AC (Names, IDs, Contact Information and other data). > > Columns I, J and K all have dates (I'm sorting the records base on these > > values). I hope that helps. > > > > I have done my best to answer the questions you asked. > > > > >What column contains the sort direction indicator? > > I initial sort based on column A, this puts all the groups together. Then I > > have subsequent sorts on columns J and K > > > > >Is that code on every record in the group? > > Yes > > > > >What column contains the group indicator? > > Column A > > > > >Does your data need to be sorted by this indicator before it starts (so all category x's are together to start)???? > > Yes and that is part of the initial sort (by column A to put each group > > together) > > > > >What are the columns you want sorted by? Which column uses the direction indicator? > > I would like to sort first by column A, this puts all the groups together. > > Then I want to sort by columns J and K. I would like to add an additional > > sort after these that selects any row that the value of the cell in column A > > is "d" and sort that selection by column I (ascending). > > > > >Are the other columns always sorted ascending (or descending)? > > Yes > > > > >What is the top row of the first group? > > The entries start at row 2, row 1 is a header row. I start my sorts based on > > row 2. > > > > >Can I use the category indicator column to find the last row of the data? > > Yes. The last row will always have the value "a" in the cell in column A. > > > > "Dave Peterson" wrote: > > > > > ps. > > > > > > What is the top row of the first group? > > > Can I use the category indicator column to find the last row of the data? > > > > > > Dave Peterson wrote: > > > > > > > > I'm gonna simplify the problem slightly. > > > > > > > > Say you have data in A1:c10 that looks like this: > > > > > > > > a x $C$1 > > > > d y $C$2 > > > > d y $C$3 > > > > a z $C$4 > > > > a z $C$5 > > > > a z $C$6 > > > > d w $C$7 > > > > d w $C$8 > > > > d w $C$9 > > > > d w $C$10 > > > > > > > > Column B is the category indicator and column A is the sort direction indicator. > > > > > > > > You'd want row 1 (the only a in that "group") sorted ascending. > > > > You'd want rows 2-3 sorted descending > > > > you'd want rows 4-6 sorted ascending > > > > you'd want rows 7-10 sorted descending > > > > > > > > So column B serves as a "group" indicator as well as the sorting order > > > > direction. > > > > > > > > If that's kind of what you mean, then (just to verify)... > > > > > > > > What column contains the sort direction indicator? Is that code on every record > > > > in the group? > > > > > > > > What column contains the group indicator? > > > > > > > > Does your data need to be sorted by this indicator before it starts (so all > > > > category x's are together to start)???? > > > > > > > > What are the columns you want sorted by? Which column uses the direction > > > > indicator? Are the other columns always sorted ascending (or descending)? > > > > > > > > FrankM wrote: > > > > > > > > > > >"Dave Peterson" wrote: > > > > > > > > > > > > I think it's time to describe what you want again. > > > > > > > > > > > > The code you posted sorted A1:U700. I'm not sure how looking at multiple cells > > > > > > in column A would determine what range to sort -- or even if it does. > > > > > > > > > > > > > > > > Thank you so much for your response. I will try to explain a little better > > > > > what I’m working on. > > > > > > > > > > I have a spreadsheet that currently has data in columns A to AC; it use to > > > > > have data in just columns A to U. It looks like I’m going to have to update > > > > > my current Macro. The data is currently in rows 1 to 269 but everyday another > > > > > couple of records are entered. > > > > > > > > > > Column A is an indication of the category. Everything starts out in Category > > > > > “a†and then moves to category “bâ€Â, “câ€Â, “d†and so forth. Different items > > > > > move at different paces so one entry may move through each category faster > > > > > than another entry. It is all part of the process. > > > > > > > > > > To keep each category together I would sort the spreadsheet on a regular > > > > > basis. Then I decided it would be better to just create a Macro and click a > > > > > button to do the sort for me. > > > > > > > > > > I then needed to have different categories sorted differently so I added to > > > > > my sort the columns K and J. > > > > > > > > > > What I am now trying to do is enter an additional sort for the items in > > > > > category “dâ€Â, to be sorted ascending by the value in column I. The number of > > > > > rows with “d†in the cell in column A will vary; sometimes there will be five > > > > > of them sometimes there may be six or seven. The rows that this applies to > > > > > will also change; “d†may be in column A rows 239, 240, 241 and 242 one day > > > > > but rows 247, 248 and 249 the next. > > > > > > > > > > I want to come up with a way to select all the rows that have the value “d†> > > > > in the cell of column A and sort that selection ascending by the value in > > > > > column I. > > > > > > > > > > I understand the original Range may have been confusing. I think when I > > > > > originally created this Macro I just inserted a Range larger than I thought I > > > > > would need. It was fast and dirty but it accomplished what it needed to at > > > > > the time. > > > > > > > > > > I would love to hear any thoughts or suggestions. Thank you. > > > > > > > > -- > > > > > > > > Dave Peterson > > > > > > -- > > > > > > Dave Peterson > > > . > > > > > -- > > Dave Peterson > . >
From: Dave Peterson on 8 Apr 2010 14:50 I still don't understand why you can't sort the entire range by column I first. Then do another sort against the entire range by column A, J, K (or whatever 3 keys are important). But yes, you can create a range that consists of the first cell in column A that has a D in it and the last cell in column A that has a D in it. This kind of thing would be run after you've sorted by column A. Option Explicit Sub testme() Dim wks As Worksheet Dim RngToSort As Range Dim TopCell As Range Dim BotCell As Range Dim myStr As String Set wks = Worksheets("Sheet1") myStr = "d" With wks With .Range("A:A") Set TopCell = .Cells.Find(what:=myStr, _ after:=.Cells(.Cells.Count), _ LookIn:=xlValues, _ lookat:=xlWhole, _ searchorder:=xlByRows, _ searchdirection:=xlNext, _ MatchCase:=False) If TopCell Is Nothing Then MsgBox "No " & myStr & " found in column A" Exit Sub End If Set BotCell = .Cells.Find(what:=myStr, _ after:=.Cells(1), _ LookIn:=xlValues, _ lookat:=xlWhole, _ searchorder:=xlByRows, _ searchdirection:=xlPrevious, _ MatchCase:=False) If BotCell Is Nothing Then 'this can't happen MsgBox "Major error!" Exit Sub End If If TopCell.Address = BotCell.Address Then MsgBox "Only one " & myStr & " found in column A" Exit Sub End If End With 'sort from column A to AC, right? Set RngToSort = .Range(TopCell, BotCell).Resize(, .Range("ac1").Column) With RngToSort .Sort key1:=.Columns(9), Order1:=xlAscending, _ key2:=.Columns(10), order2:=xlAscending, _ header:=xlNo End With End With End Sub FrankM wrote: > > The sort I want done for column "I" is a range that will be changing so what > you propose won't work. > > the values in the cells in column "A" change from "a" to "b" to "c" to "d" > to "e" and so forth. If the cell value in column "A" is "d" then I want all > the rows with the value "d" in column "A" to be sorted by column "I". The > catch is the number of rows with "d" in column "A" will be changing and their > location will change too. > > Is there a way for a Macro to select all the rows which have the value "d" > in the cell in column "A"? Then sort those rows by column "I"? > > "Dave Peterson" wrote: > > > xl2003 is limited to 3 sort fields. But you can sort as many times as you want. > > > > It sounds like you just want to sort by column I first, then sort by columns A, > > J, K. > > > > So try recording a macro when you: > > Select the range to sort > > Sort by column I > > Then sort by A, J, K > > Then stop recording the macro. > > > > If this doesn't work, please explain what you want that's different from this. > > > > FrankM wrote: > > > > > > Thank you so much for your assistance. I am sorry if it seems a bit confusing > > > what I'm trying to accomplish. > > > > > > Column A has the values in the cells, "a", "b", "c", "d" and so forth. The > > > Macro I have to sort the information starts sorting this column and puts all > > > the "a"s together, all the "b"s together and so forth. I then have data in > > > columns B through AC (Names, IDs, Contact Information and other data). > > > Columns I, J and K all have dates (I'm sorting the records base on these > > > values). I hope that helps. > > > > > > I have done my best to answer the questions you asked. > > > > > > >What column contains the sort direction indicator? > > > I initial sort based on column A, this puts all the groups together. Then I > > > have subsequent sorts on columns J and K > > > > > > >Is that code on every record in the group? > > > Yes > > > > > > >What column contains the group indicator? > > > Column A > > > > > > >Does your data need to be sorted by this indicator before it starts (so all category x's are together to start)???? > > > Yes and that is part of the initial sort (by column A to put each group > > > together) > > > > > > >What are the columns you want sorted by? Which column uses the direction indicator? > > > I would like to sort first by column A, this puts all the groups together. > > > Then I want to sort by columns J and K. I would like to add an additional > > > sort after these that selects any row that the value of the cell in column A > > > is "d" and sort that selection by column I (ascending). > > > > > > >Are the other columns always sorted ascending (or descending)? > > > Yes > > > > > > >What is the top row of the first group? > > > The entries start at row 2, row 1 is a header row. I start my sorts based on > > > row 2. > > > > > > >Can I use the category indicator column to find the last row of the data? > > > Yes. The last row will always have the value "a" in the cell in column A. > > > > > > "Dave Peterson" wrote: > > > > > > > ps. > > > > > > > > What is the top row of the first group? > > > > Can I use the category indicator column to find the last row of the data? > > > > > > > > Dave Peterson wrote: > > > > > > > > > > I'm gonna simplify the problem slightly. > > > > > > > > > > Say you have data in A1:c10 that looks like this: > > > > > > > > > > a x $C$1 > > > > > d y $C$2 > > > > > d y $C$3 > > > > > a z $C$4 > > > > > a z $C$5 > > > > > a z $C$6 > > > > > d w $C$7 > > > > > d w $C$8 > > > > > d w $C$9 > > > > > d w $C$10 > > > > > > > > > > Column B is the category indicator and column A is the sort direction indicator. > > > > > > > > > > You'd want row 1 (the only a in that "group") sorted ascending. > > > > > You'd want rows 2-3 sorted descending > > > > > you'd want rows 4-6 sorted ascending > > > > > you'd want rows 7-10 sorted descending > > > > > > > > > > So column B serves as a "group" indicator as well as the sorting order > > > > > direction. > > > > > > > > > > If that's kind of what you mean, then (just to verify)... > > > > > > > > > > What column contains the sort direction indicator? Is that code on every record > > > > > in the group? > > > > > > > > > > What column contains the group indicator? > > > > > > > > > > Does your data need to be sorted by this indicator before it starts (so all > > > > > category x's are together to start)???? > > > > > > > > > > What are the columns you want sorted by? Which column uses the direction > > > > > indicator? Are the other columns always sorted ascending (or descending)? > > > > > > > > > > FrankM wrote: > > > > > > > > > > > > >"Dave Peterson" wrote: > > > > > > > > > > > > > > I think it's time to describe what you want again. > > > > > > > > > > > > > > The code you posted sorted A1:U700. I'm not sure how looking at multiple cells > > > > > > > in column A would determine what range to sort -- or even if it does. > > > > > > > > > > > > > > > > > > > Thank you so much for your response. I will try to explain a little better > > > > > > what I’m working on. > > > > > > > > > > > > I have a spreadsheet that currently has data in columns A to AC; it use to > > > > > > have data in just columns A to U. It looks like I’m going to have to update > > > > > > my current Macro. The data is currently in rows 1 to 269 but everyday another > > > > > > couple of records are entered. > > > > > > > > > > > > Column A is an indication of the category. Everything starts out in Category > > > > > > “a†and then moves to category “bâ€Â, “câ€Â, “d†and so forth. Different items > > > > > > move at different paces so one entry may move through each category faster > > > > > > than another entry. It is all part of the process. > > > > > > > > > > > > To keep each category together I would sort the spreadsheet on a regular > > > > > > basis. Then I decided it would be better to just create a Macro and click a > > > > > > button to do the sort for me. > > > > > > > > > > > > I then needed to have different categories sorted differently so I added to > > > > > > my sort the columns K and J. > > > > > > > > > > > > What I am now trying to do is enter an additional sort for the items in > > > > > > category “dâ€Â, to be sorted ascending by the value in column I. The number of > > > > > > rows with “d†in the cell in column A will vary; sometimes there will be five > > > > > > of them sometimes there may be six or seven. The rows that this applies to > > > > > > will also change; “d†may be in column A rows 239, 240, 241 and 242 one day > > > > > > but rows 247, 248 and 249 the next. > > > > > > > > > > > > I want to come up with a way to select all the rows that have the value “d†> > > > > > in the cell of column A and sort that selection ascending by the value in > > > > > > column I. > > > > > > > > > > > > I understand the original Range may have been confusing. I think when I > > > > > > originally created this Macro I just inserted a Range larger than I thought I > > > > > > would need. It was fast and dirty but it accomplished what it needed to at > > > > > > the time. > > > > > > > > > > > > I would love to hear any thoughts or suggestions. Thank you. > > > > > > > > > > -- > > > > > > > > > > Dave Peterson > > > > > > > > -- > > > > > > > > Dave Peterson > > > > . > > > > > > > > -- > > > > Dave Peterson > > . > > -- Dave Peterson
From: FrankM on 9 Apr 2010 10:52 > I still don't understand why you can't sort the entire range by column I first. > Then do another sort against the entire range by column A, J, K (or whatever 3 > keys are important). I don't know what to tell you. It wasn't working, maybe I was doing something wrong. If I sorted by column A first and then column I everything was out of order and if I sorted by column I first and then by column A everything was out of order. It just wasn't working, again maybe it was just something I was doing wrong. > But yes, you can create a range that consists of the first cell in column A that > has a D in it and the last cell in column A that has a D in it. > > This kind of thing would be run after you've sorted by column A. > > Option Explicit > Sub testme() > > Dim wks As Worksheet > Dim RngToSort As Range > Dim TopCell As Range > Dim BotCell As Range > Dim myStr As String > > Set wks = Worksheets("Sheet1") > > myStr = "d" > > With wks > With .Range("A:A") > Set TopCell = .Cells.Find(what:=myStr, _ > after:=.Cells(.Cells.Count), _ > LookIn:=xlValues, _ > lookat:=xlWhole, _ > searchorder:=xlByRows, _ > searchdirection:=xlNext, _ > MatchCase:=False) > > If TopCell Is Nothing Then > MsgBox "No " & myStr & " found in column A" > Exit Sub > End If > > Set BotCell = .Cells.Find(what:=myStr, _ > after:=.Cells(1), _ > LookIn:=xlValues, _ > lookat:=xlWhole, _ > searchorder:=xlByRows, _ > searchdirection:=xlPrevious, _ > MatchCase:=False) > > If BotCell Is Nothing Then > 'this can't happen > MsgBox "Major error!" > Exit Sub > End If > > If TopCell.Address = BotCell.Address Then > MsgBox "Only one " & myStr & " found in column A" > Exit Sub > End If > End With > > 'sort from column A to AC, right? > Set RngToSort = .Range(TopCell, BotCell).Resize(, .Range("ac1").Column) > > With RngToSort > .Sort key1:=.Columns(9), Order1:=xlAscending, _ > key2:=.Columns(10), order2:=xlAscending, _ > header:=xlNo > End With > > End With > End Sub THAT WAS BRILLIANT! I has that run right after my prior sort and everything worked perfectly. Thank you. That was exactly what I was looking for.
From: Otto Moehrbach on 13 Apr 2010 17:51 Frank I'm sorry I left you hanging after your initial post. I was out-of-pocket unexpectedly. Send me your file or a sample of your file. Fake the data as you wish. I need only the layout of what you have. Include examples of what you want for each condition. As I understand what you've said so far, you want different parts of your data sorted by different parameters if certain conditions exist. Make sure that what you send me contains all the different conditions you want considered. HTH Otto "FrankM" <FrankM(a)discussions.microsoft.com> wrote in message news:9522791B-0482-406D-A417-F6B89C46A30A(a)microsoft.com... >> I still don't understand why you can't sort the entire range by column I > first. >> Then do another sort against the entire range by column A, J, K (or >> whatever 3 >> keys are important). > > I don't know what to tell you. It wasn't working, maybe I was doing > something wrong. If I sorted by column A first and then column I > everything > was out of order and if I sorted by column I first and then by column A > everything was out of order. It just wasn't working, again maybe it was > just > something I was doing wrong. > > > >> But yes, you can create a range that consists of the first cell in column >> A that >> has a D in it and the last cell in column A that has a D in it. >> >> This kind of thing would be run after you've sorted by column A. >> >> Option Explicit >> Sub testme() >> >> Dim wks As Worksheet >> Dim RngToSort As Range >> Dim TopCell As Range >> Dim BotCell As Range >> Dim myStr As String >> >> Set wks = Worksheets("Sheet1") >> >> myStr = "d" >> >> With wks >> With .Range("A:A") >> Set TopCell = .Cells.Find(what:=myStr, _ >> after:=.Cells(.Cells.Count), _ >> LookIn:=xlValues, _ >> lookat:=xlWhole, _ >> searchorder:=xlByRows, _ >> searchdirection:=xlNext, _ >> MatchCase:=False) >> >> If TopCell Is Nothing Then >> MsgBox "No " & myStr & " found in column A" >> Exit Sub >> End If >> >> Set BotCell = .Cells.Find(what:=myStr, _ >> after:=.Cells(1), _ >> LookIn:=xlValues, _ >> lookat:=xlWhole, _ >> searchorder:=xlByRows, _ >> searchdirection:=xlPrevious, _ >> MatchCase:=False) >> >> If BotCell Is Nothing Then >> 'this can't happen >> MsgBox "Major error!" >> Exit Sub >> End If >> >> If TopCell.Address = BotCell.Address Then >> MsgBox "Only one " & myStr & " found in column A" >> Exit Sub >> End If >> End With >> >> 'sort from column A to AC, right? >> Set RngToSort = .Range(TopCell, BotCell).Resize(, >> .Range("ac1").Column) >> >> With RngToSort >> .Sort key1:=.Columns(9), Order1:=xlAscending, _ >> key2:=.Columns(10), order2:=xlAscending, _ >> header:=xlNo >> End With >> >> End With >> End Sub > > THAT WAS BRILLIANT! I has that run right after my prior sort and > everything > worked perfectly. Thank you. That was exactly what I was looking for.
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