System for handling bookings
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From: Martin Sørensen on 10 Jul 2010 17:54 Hello there; I am renting out 3 holiday apartments and need to keep track of bookings in some way or other. At the moment I am using Excel (1 sheet per apartment) but find it hard to see where there is availability at a glance. So, ideally I would have a calendar overview, as well as details for each booking with contact and payment status etc. The websites I have found do not quite seem to do what I want. Bento is cheap but also seems underpowered, and Filemaker is a bit pricey for this. Any good suggestions? Navicat/mySQL? Excel macros? Among other things, I need to generate a list ordered by date for our cleaning lady to know of the action. TIA Martin
From: Tom Harrington on 10 Jul 2010 18:13 In article <72b7e116-ecd0-434a-9fbe-6b3929d83eb6(a)w31g2000yqb.googlegroups.com>, Martin S�rensen <santana.sorensen(a)get2net.dk> wrote: > Hello there; > > I am renting out 3 holiday apartments and need to keep track of > bookings in some way or other. > > At the moment I am using Excel (1 sheet per apartment) but find it > hard to see where there is availability at a glance. > > So, ideally I would have a calendar overview, as well as details for > each booking with contact and payment status etc. > > The websites I have found do not quite seem to do what I want. Bento > is cheap but also seems underpowered, and Filemaker is a bit pricey > for this. Based on your description it sounds like you could do this easily in iCal. Create a different calendar for each apartment, so that you can assign different colors to each one. Then schedule bookings as all-day events covering the appropriate days. At a glance you'll be able to see which ones are available on a date. -- Tom "Tom" Harrington Independent Mac OS X developer since 2002 http://www.atomicbird.com/
From: Martin Sørensen on 11 Jul 2010 02:52 On Jul 10, 11:13 pm, Tom Harrington <t...(a)pcisys.no.spam.dammit.net> wrote: > In article > <72b7e116-ecd0-434a-9fbe-6b3929d83...(a)w31g2000yqb.googlegroups.com>, > Martin Sørensen <santana.soren...(a)get2net.dk> wrote: > > > Hello there; > > > I am renting out 3 holiday apartments and need to keep track of > > bookings in some way or other. > > > At the moment I am using Excel (1 sheet per apartment) but find it > > hard to see where there is availability at a glance. > > > So, ideally I would have a calendar overview, as well as details for > > each booking with contact and payment status etc. > > > The websites I have found do not quite seem to do what I want. Bento > > is cheap but also seems underpowered, and Filemaker is a bit pricey > > for this. > > Based on your description it sounds like you could do this easily in > iCal. Create a different calendar for each apartment, so that you can > assign different colors to each one. Then schedule bookings as all-day > events covering the appropriate days. At a glance you'll be able to see > which ones are available on a date. > > -- > Tom "Tom" Harrington > Independent Mac OS X developer since 2002http://www.atomicbird.com/ Thank you, I have considered that. What is not clear to me is how I can integrate - payment status. Guests pay 25% deposit and the rest 8 weeks before. - generate an list automatically with relevan info for our cleaning lady (she likes to have a overview a month ahead when it is busy) - tracking income and sources of the bookings (to see where it is worth advertising) Do you know if Bento can do that? /Martin
From: Tom Harrington on 12 Jul 2010 19:52 In article <2eaa6150-8b84-4bbe-9e93-9f732cce7e5b(a)k39g2000yqb.googlegroups.com>, Martin S�rensen <santana.sorensen(a)get2net.dk> wrote: > On Jul 10, 11:13�pm, Tom Harrington <t...(a)pcisys.no.spam.dammit.net> > wrote: > > > > Based on your description it sounds like you could do this easily in > > iCal. �Create a different calendar for each apartment, so that you can > > assign different colors to each one. Then schedule bookings as all-day > > events covering the appropriate days. At a glance you'll be able to see > > which ones are available on a date. > > Thank you, I have considered that. What is not clear to me is how I > can integrate > > - payment status. Guests pay 25% deposit and the rest 8 weeks before. > - generate an list automatically with relevan info for our cleaning > lady (she likes to have a overview a month ahead when it is busy) > - tracking income and sources of the bookings (to see where it is > worth advertising) OK, sounds like you need more than I was thinking. > Do you know if Bento can do that? I couldn't say, but I think it's very likely. There's a free trial version available, why not give it a shot? -- Tom "Tom" Harrington Independent Mac OS X developer since 2002 http://www.atomicbird.com/
From: Martin Sørensen on 13 Jul 2010 02:12
On Jul 13, 12:52 am, Tom Harrington <t...(a)pcisys.no.spam.dammit.net> wrote: > In article > <2eaa6150-8b84-4bbe-9e93-9f732cce7...(a)k39g2000yqb.googlegroups.com>, > Martin Sørensen <santana.soren...(a)get2net.dk> wrote: > > > > > > > On Jul 10, 11:13 pm, Tom Harrington <t...(a)pcisys.no.spam.dammit.net> > > wrote: > > > > Based on your description it sounds like you could do this easily in > > > iCal. Create a different calendar for each apartment, so that you can > > > assign different colors to each one. Then schedule bookings as all-day > > > events covering the appropriate days. At a glance you'll be able to see > > > which ones are available on a date. > > > Thank you, I have considered that. What is not clear to me is how I > > can integrate > > > - payment status. Guests pay 25% deposit and the rest 8 weeks before. > > - generate an list automatically with relevan info for our cleaning > > lady (she likes to have a overview a month ahead when it is busy) > > - tracking income and sources of the bookings (to see where it is > > worth advertising) > > OK, sounds like you need more than I was thinking. > > > Do you know if Bento can do that? > > I couldn't say, but I think it's very likely. There's a free trial > version available, why not give it a shot? > I am still on 10.4.11 (G4 PB), getting a MBP soon. Thanks, Martin |