Text encoding
in [Document Management]
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From: Old Man Old on 28 Apr 2010 14:09 When I save a document in the text format, I get a box that asks several questions: Text encoding with three options, and then Insert line breaks?, and allow character substitution? What does this all mean?
From: Jay Freedman on 28 Apr 2010 15:39 Old Man wrote: > When I save a document in the text format, I get a box that asks > several questions: Text encoding with three options, and then Insert > line breaks?, and allow character substitution? > What does this all mean? The text encoding options control how the characters in the document are translated to numeric values stored in the file. For almost all purposes, the default choice of "Windows" is the appropriate one. The "MS-DOS" choice is almost the same, except that some of the numbers are generated differently. The "Other encoding" list is for languages that use non-Roman symbols or other special circumstances. If you see a warning that "Text marked in red will not save correctly in the chosen encoding", choose the "Other encoding" option and then choose one that makes the warning disappear. Unicode UTF-8 is usually a safe choice. The "Insert line breaks" option puts a carriage return at the end of each line of text as it's displayed in Print Layout view. This preserves the line endings, which is useful if you're sending the text file to a mainframe or to an old program that uses a specific number of characters per line. You can also choose whether the inserted line-ends are only a carriage return (character 13), only a line feed (character 10), or both in either order. I'm not sure what Word does for character substitution, but I think it's a good thing to stay away from. Use Unicode UTF-8 and you shouldn't have to worry about it. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
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