Unwanted text in TOC
in [Document Management]
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From: Suzanne S. Barnhill on 4 Apr 2010 14:21 No, and even the TOC switches article tells little more than the Help file because I was not really familiar with those switches when I wrote the article. Since then I've done a lot more playing around with TOCs, but not with the \o and \u switches. Thanks for the reminder about the DM article; I'll read that before I proceed. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Stefan Blom" <StefanBlom(a)discussions.microsoft.com> wrote in message news:eIr9NsB1KHA.4548(a)TK2MSFTNGP06.phx.gbl... > Note that a (brief) description of the \u switch is included in the > article > on the Document Map at http://word.mvps.org/faqs/general/DocumentMap.htm > (written by Daiya Mitchell). > > Of course, it's still a good idea to explain the switch in your TOC Tips > article. To tell you the truth, I kind of assumed you had already done > that! :-) > > -- > Stefan Blom > Microsoft Word MVP > > > > "Suzanne S. Barnhill" <sbarnhill(a)mvps.org> wrote in message > news:u1zfKEA1KHA.348(a)TK2MSFTNGP02.phx.gbl... >> Since I also build TOCs based on styles and rarely fiddle with outline >> levels, I also hadn't figured out this difference, but it's wonderfully >> useful information to know. When I get a chance, I'll add that to my TOC >> Tips article because it does provide a way to add a single heading to a >> TOC. >> >> -- >> Suzanne S. Barnhill >> Microsoft MVP (Word) >> Words into Type >> Fairhope, Alabama USA >> http://word.mvps.org >> >> "Pamelia Caswell via OfficeKB.com" <u43222(a)uwe> wrote in message >> news:a6023bf642689(a)uwe... >>> Hi, Stefan, >>> >>> Oh, that's a much faster way to clear up the problem TOC--but I'd still >>> want >>> to rid my document of those spurious headings and paragraph levels. >>> >>> I've often wondered about the difference between \o and \u. I've long >>> added >>> the paragraph level to style definitions to so the style would get >>> picked >>> up >>> by the TOC, and I've deleted the \u with no effect. Now I know that's >>> because \u applies to _direct formatting_. >>> >>> Thanks so much, >>> >>> Pam >>> >>> Stefan Blom wrote: >>>>If your assumption is correct, deleting the \u switch from the TOC field >>>>code would suffice (the switch instructs Word to include paragraphs that >>>>have outline levels 1--9 applied as direct formatting). See also >>>>http://word.mvps.org/faqs/general/DocumentMap.htm. >>>> >>>>> The unwanted TOC paragraphs may have the wrong paragraph outline >>>>> level >>>>> applied. This sometimes happens if the the document map has been >>>>> opened. >>>>[quoted text clipped - 12 lines] >>>>>> >>>>>>Thanks. >>> >>> -- >>> Message posted via OfficeKB.com >>> http://www.officekb.com/Uwe/Forums.aspx/word-docmanagement/201004/1 >>> >>> >> > > > >
From: Pamelia Caswell via OfficeKB.com on 4 Apr 2010 20:35 One of the most misleading is this from Word 2003 help: \o "Headings" Builds a table of contents from paragraphs formatted with built-in heading styles (heading style: Formatting applied to a heading. ... For example, { TOC \o "1-3" } lists only headings formatted with the styles Heading 1 through Heading 3. ... I learned 6 or 7 years ago, I think in one of the other Word forums I attend (Word-PC maybe), that styles with paragraph outline levels other than body text could be picked up by the TOC. That, to me meant that \o probably stands for paragraph outline level instead of heading level. But I have only seen one or two people say that. And MS never corrected its help text for W2003. Pam Suzanne S. Barnhill wrote: >No, and even the TOC switches article tells little more than the Help file >because I was not really familiar with those switches when I wrote the >article. Since then I've done a lot more playing around with TOCs, but not >with the \o and \u switches. > >Thanks for the reminder about the DM article; I'll read that before I >proceed. > >> Note that a (brief) description of the \u switch is included in the >> article >[quoted text clipped - 41 lines] >>>>>>> >>>>>>>Thanks. -- Message posted via http://www.officekb.com
From: Suzanne S. Barnhill on 5 Apr 2010 09:21 What confuses me is what you are doing when you remove the number from a style or add a number to a style in the TOC Options dialog. This doesn't actually change the outline level of the style, nor does it apply that outline level to those paragraphs as direct formatting; all it does is tell Word to include the style at the specified level; as noted in http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm#OmitPageNumbers, you can swap heading levels this way (resulting in a TOC field such as { TOC \o "3-3" \n 2-3 \h \z \t "Heading 1,2,Heading 2,1" }, which results in using TOC 1 for Heading 2 and TOC 2 for Heading 1), though you do have to clear the check box for "Outline levels," which removes the \u switch. So that adds another layer of complexity to the whole subject. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Pamelia Caswell via OfficeKB.com" <u43222(a)uwe> wrote in message news:a60d228091390(a)uwe... > One of the most misleading is this from Word 2003 help: > > \o "Headings" > Builds a table of contents from paragraphs formatted with built-in > heading styles (heading style: Formatting applied to a heading. ... For > example, { TOC \o "1-3" } lists only headings formatted with the styles > Heading 1 through Heading 3. ... > > I learned 6 or 7 years ago, I think in one of the other Word forums I > attend > (Word-PC maybe), that styles with paragraph outline levels other than body > text could be picked up by the TOC. That, to me meant that \o probably > stands for paragraph outline level instead of heading level. But I have > only > seen one or two people say that. And MS never corrected its help text for > W2003. > > Pam > > Suzanne S. Barnhill wrote: >>No, and even the TOC switches article tells little more than the Help file >>because I was not really familiar with those switches when I wrote the >>article. Since then I've done a lot more playing around with TOCs, but not >>with the \o and \u switches. >> >>Thanks for the reminder about the DM article; I'll read that before I >>proceed. >> >>> Note that a (brief) description of the \u switch is included in the >>> article >>[quoted text clipped - 41 lines] >>>>>>>> >>>>>>>>Thanks. > > -- > Message posted via http://www.officekb.com > >
From: Stefan Blom on 5 Apr 2010 10:24 Well, the outline levels of the built-in headings cannot be changed. In fact, you can't even change the outline levels by applying direct formatting: the "Outline level" option is greyed out in the Paragraph dialog box. -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" <sbarnhill(a)mvps.org> wrote in message news:u01i6OM1KHA.752(a)TK2MSFTNGP04.phx.gbl... > What confuses me is what you are doing when you remove the number from a > style or add a number to a style in the TOC Options dialog. This doesn't > actually change the outline level of the style, nor does it apply that > outline level to those paragraphs as direct formatting; all it does is > tell Word to include the style at the specified level; as noted in > http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm#OmitPageNumbers, you can > swap heading levels this way (resulting in a TOC field such as { TOC \o > "3-3" \n 2-3 \h \z \t "Heading 1,2,Heading 2,1" }, which results in using > TOC 1 for Heading 2 and TOC 2 for Heading 1), though you do have to clear > the check box for "Outline levels," which removes the \u switch. So that > adds another layer of complexity to the whole subject. > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > http://word.mvps.org > > "Pamelia Caswell via OfficeKB.com" <u43222(a)uwe> wrote in message > news:a60d228091390(a)uwe... >> One of the most misleading is this from Word 2003 help: >> >> \o "Headings" >> Builds a table of contents from paragraphs formatted with built-in >> heading styles (heading style: Formatting applied to a heading. ... For >> example, { TOC \o "1-3" } lists only headings formatted with the styles >> Heading 1 through Heading 3. ... >> >> I learned 6 or 7 years ago, I think in one of the other Word forums I >> attend >> (Word-PC maybe), that styles with paragraph outline levels other than >> body >> text could be picked up by the TOC. That, to me meant that \o probably >> stands for paragraph outline level instead of heading level. But I have >> only >> seen one or two people say that. And MS never corrected its help text >> for >> W2003. >> >> Pam >> >> Suzanne S. Barnhill wrote: >>>No, and even the TOC switches article tells little more than the Help >>>file >>>because I was not really familiar with those switches when I wrote the >>>article. Since then I've done a lot more playing around with TOCs, but >>>not >>>with the \o and \u switches. >>> >>>Thanks for the reminder about the DM article; I'll read that before I >>>proceed. >>> >>>> Note that a (brief) description of the \u switch is included in the >>>> article >>>[quoted text clipped - 41 lines] >>>>>>>>> >>>>>>>>>Thanks. >> >> -- >> Message posted via http://www.officekb.com >> >> >
From: Suzanne S. Barnhill on 5 Apr 2010 10:29 What's quite deceptive, though, is that if I go to Modify Style for Heading 1 in Word 2003 and choose Format | Paragraph, the outline level setting is NOT disabled. Word lets you think you can change it (I can set it to Level 2 or Body Text and click OK), but it remains unchanged. To my mind that's a bug. What you can do, however, is change the TOC level of a built-in heading, by changing the number beside it in the TOC Options dialog. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Stefan Blom" <StefanBlom(a)discussions.microsoft.com> wrote in message news:OL2JXsM1KHA.4204(a)TK2MSFTNGP04.phx.gbl... > Well, the outline levels of the built-in headings cannot be changed. In > fact, you can't even change the outline levels by applying direct > formatting: the "Outline level" option is greyed out in the Paragraph > dialog box. > > -- > Stefan Blom > Microsoft Word MVP > > > > "Suzanne S. Barnhill" <sbarnhill(a)mvps.org> wrote in message > news:u01i6OM1KHA.752(a)TK2MSFTNGP04.phx.gbl... >> What confuses me is what you are doing when you remove the number from a >> style or add a number to a style in the TOC Options dialog. This doesn't >> actually change the outline level of the style, nor does it apply that >> outline level to those paragraphs as direct formatting; all it does is >> tell Word to include the style at the specified level; as noted in >> http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm#OmitPageNumbers, you can >> swap heading levels this way (resulting in a TOC field such as { TOC \o >> "3-3" \n 2-3 \h \z \t "Heading 1,2,Heading 2,1" }, which results in using >> TOC 1 for Heading 2 and TOC 2 for Heading 1), though you do have to clear >> the check box for "Outline levels," which removes the \u switch. So that >> adds another layer of complexity to the whole subject. >> >> -- >> Suzanne S. Barnhill >> Microsoft MVP (Word) >> Words into Type >> Fairhope, Alabama USA >> http://word.mvps.org >> >> "Pamelia Caswell via OfficeKB.com" <u43222(a)uwe> wrote in message >> news:a60d228091390(a)uwe... >>> One of the most misleading is this from Word 2003 help: >>> >>> \o "Headings" >>> Builds a table of contents from paragraphs formatted with built-in >>> heading styles (heading style: Formatting applied to a heading. ... For >>> example, { TOC \o "1-3" } lists only headings formatted with the styles >>> Heading 1 through Heading 3. ... >>> >>> I learned 6 or 7 years ago, I think in one of the other Word forums I >>> attend >>> (Word-PC maybe), that styles with paragraph outline levels other than >>> body >>> text could be picked up by the TOC. That, to me meant that \o probably >>> stands for paragraph outline level instead of heading level. But I have >>> only >>> seen one or two people say that. And MS never corrected its help text >>> for >>> W2003. >>> >>> Pam >>> >>> Suzanne S. Barnhill wrote: >>>>No, and even the TOC switches article tells little more than the Help >>>>file >>>>because I was not really familiar with those switches when I wrote the >>>>article. Since then I've done a lot more playing around with TOCs, but >>>>not >>>>with the \o and \u switches. >>>> >>>>Thanks for the reminder about the DM article; I'll read that before I >>>>proceed. >>>> >>>>> Note that a (brief) description of the \u switch is included in the >>>>> article >>>>[quoted text clipped - 41 lines] >>>>>>>>>> >>>>>>>>>>Thanks. >>> >>> -- >>> Message posted via http://www.officekb.com >>> >>> >> > > > > >
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