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From: JGreg7 on 26 Feb 2010 15:08
I followed your suggestions and I now have access to the auto text and
organizer, however there are only the two sample entries I added.

How do I link these to the autotext entries loacted in Word?
--
Thank you,
John Gregory


"Leonid S. Knyshov // SBS Expert" wrote:

> On 2/26/2010 10:21 AM, JGreg7 wrote:
> > My Outlook works the same way up to the quick parts entry on the new mail.
> > When I click on the body of the new mail, the ribbon becomes active. When I
> > access the quckparts button, there is only the "Save selection to quick part
> > gallery" option available. I created a text string and saved it, so now it
> > shows up along with the "Save.." item.
> >
> > While this is encouraging, what I would like to see is my autotext entries
> > from Word show up.
> >
> > When I access the QuickParts button in Word, I get the following sub-menu
> > items:
> > - Document Property
> > - Field..
> > - Building blocks organizer
> > - Get more on Office online
> > - Save selection to quick part gallery
> >
> > How do I get the full QuickParts menu in Outlook?
> Well, you don't.
>
> http://msdn.microsoft.com/en-us/library/bb226712.aspx - explains why it
> would be tough to replicate on your own.
>
> Here is a usable workaround.
>
> If you are referring to the fact that Building Blocks organizer is
> missing, I think you are right.
>
> Click on Quick Parts
> Right-click on any entry
> Choose Building Blocks organizer
>
> Now for dessert...
>
> Bringing back AutoText
> Right-click anywhere on the ribbon and choose "Customize quick access
> toolbar"
> Choose "Commands not in the ribbon"
> You'll see all the missing features. Add them as you see fit.
>
> You are missing:
>
> AutoText
> Building Blocks Organizer
> Document Property (not available in Outlook)
> Insert a field (not available in Outlook)
> Quick Parts
> Get more on Office Online (not available in Outlook)
> Save Selection to Quick Part Gallery
>
> So just add them.
>
> The unavailable features might still be possible to enable, but that
> would take more research.
>
> As for the rest, I think you'll agree the product is functioning as
> designed.
> --
> Leonid S. Knyshov
> Crashproof Solutions
> 510-282-1008
> Twitter: @wiseleo
> http://crashproofsolutions.com
> Microsoft Small Business Specialist
> Please vote "helpful" if I helped you :)
> .
>
From: JGreg7 on 26 Feb 2010 15:49
Thank you for your help with this.

I have already tried to use the Word template (copying it and renaming it to
NormalMail.docm), however Outlook did not seem to recognize it.

Office 2007 seems to be constantly disappointing me with discontinued
features, difficult to use menus, and other annoying bugs. I think I will go
back to Office 2003. This was the last straw.

--
Thank you,
John Gregory


"Leonid S. Knyshov // SBS Expert" wrote:

> On 2/26/2010 11:34 AM, JGreg7 wrote:
> > Are you saying that I have to reassign each autotext entry into the
> > NormalMail.dotm template? Do I understand this correctly?
> >
> > I have hundreds of the autotext entries, not to mention that as I create
> > them in Word, I would like them to automatically be available in Outlook.
> >
> > Am I correct in understanding that this is not possible with Office 2007? I
> > find it difficult to believe that Microsoft would remove such a valuable
> > feature. (Of course I would not have believed they would arbitrarily
> > rearrange the menus for apparently not rational reason).
> >
> To my knowledge, this is it.
>
> One sync option is to create entries in Word as normal.dotm, and then
> copy the file as normalmail.dotm
>
> Whereas in previous versions Microsoft triggered a fully functional
> instance of Word, this has been changed in Outlook 2007.
>
> You will probably get other opinions so stay tuned to your thread.
>
> There might be a commercial product that addresses your need, but I am
> not aware of any at the moment.
> --
> Leonid S. Knyshov
> Crashproof Solutions
> 510-282-1008
> Twitter: @wiseleo
> http://crashproofsolutions.com
> Microsoft Small Business Specialist
> Please vote "helpful" if I helped you :)
> .
>
From: Leonid S. Knyshov // SBS Expert on 26 Feb 2010 16:04
On 2/26/2010 12:49 PM, JGreg7 wrote:
> Thank you for your help with this.
>
> I have already tried to use the Word template (copying it and renaming it to
> NormalMail.docm), however Outlook did not seem to recognize it.
>
> Office 2007 seems to be constantly disappointing me with discontinued
> features, difficult to use menus, and other annoying bugs. I think I will go
> back to Office 2003. This was the last straw.
>
Well, then you'd want to load both normal.dotm and normalmail.dotm in
Word 2007 and use the organizer feature of building blocks to copy
between the files.

http://technet.microsoft.com/en-us/library/cc179177.aspx

It does sound annoying. On the other hand, in 15 years of doing this I
have yet to meet anyone else who uses the products' Auto Text feature to
such a great extend as you do. :)

Microsoft has a nifty feature for you
http://office.microsoft.com/en-us/training/HA102295841033.aspx where it
shows you how to find the missing functionality of your old menus.
--
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Please vote "helpful" if I helped you :)
From: JGreg7 on 26 Feb 2010 18:15
I followed the procedure to migrate the autotext entries, and it does work.
The process however is exteemly cumbersome. You have to individually open
each entry, and save it to the other template. I have hundreds of entries.

I was expecting something like the old Styles Organizer in Word 2003 where
you could just select a group and copy them all at once.

What is really curious, even after Microsoft has gone to the trouble of
creating an independent place to put the autotext entries, why would they not
make it available to Outlook as well? This makes no sense to me.

It seems that an improvement of this type could have been easily applied to
all of the office programs from a single library - now that would have been
an improvement!

Any way, thank you for your help. It seems I have a long night ahead of me
copying the individual autotext entries one at a time.....
--
Thank you,
John Gregory


"Leonid S. Knyshov // SBS Expert" wrote:

> On 2/26/2010 12:49 PM, JGreg7 wrote:
> > Thank you for your help with this.
> >
> > I have already tried to use the Word template (copying it and renaming it to
> > NormalMail.docm), however Outlook did not seem to recognize it.
> >
> > Office 2007 seems to be constantly disappointing me with discontinued
> > features, difficult to use menus, and other annoying bugs. I think I will go
> > back to Office 2003. This was the last straw.
> >
> Well, then you'd want to load both normal.dotm and normalmail.dotm in
> Word 2007 and use the organizer feature of building blocks to copy
> between the files.
>
> http://technet.microsoft.com/en-us/library/cc179177.aspx
>
> It does sound annoying. On the other hand, in 15 years of doing this I
> have yet to meet anyone else who uses the products' Auto Text feature to
> such a great extend as you do. :)
>
> Microsoft has a nifty feature for you
> http://office.microsoft.com/en-us/training/HA102295841033.aspx where it
> shows you how to find the missing functionality of your old menus.
> --
> Leonid S. Knyshov
> Crashproof Solutions
> 510-282-1008
> Twitter: @wiseleo
> http://crashproofsolutions.com
> Microsoft Small Business Specialist
> Please vote "helpful" if I helped you :)
> .
>
From: Leonid S. Knyshov // SBS Expert on 27 Feb 2010 01:57
On 2/26/2010 3:15 PM, JGreg7 wrote:
> I followed the procedure to migrate the autotext entries, and it does work.
> The process however is exteemly cumbersome. You have to individually open
> each entry, and save it to the other template. I have hundreds of entries.
>
> I was expecting something like the old Styles Organizer in Word 2003 where
> you could just select a group and copy them all at once.
>
> What is really curious, even after Microsoft has gone to the trouble of
> creating an independent place to put the autotext entries, why would they not
> make it available to Outlook as well? This makes no sense to me.
>
> It seems that an improvement of this type could have been easily applied to
> all of the office programs from a single library - now that would have been
> an improvement!
>
> Any way, thank you for your help. It seems I have a long night ahead of me
> copying the individual autotext entries one at a time.....
Hi Greg,

Sorry about the pain.

I am sure this can be done with a macro. You may want to post a project
on odesk.com to have someone code it for you. :)
--
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Please vote "helpful" if I helped you :)
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