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From: Neil Kane on 4 Dec 2009 10:32
Brian,

I appreciate the thoughtfulness of your reply, but this suggestion is not
helpful because I'm never going to go to this trouble. Its modestl helpful to
know that there's a workaround (I wasn't aware that there was one), but
mostly I wanted the MS developers to know that this was a problem. Perhaps
they haven't had people complain about it loudly enough, but my suspicion is
that there are many, many people who are irritated by this feature. MS needs
to automate the workaround that you've described. What I want is a button in
the appintment that says "collapse recurrence" so that the recurring
appointments are collapsed into individual objects and the future (i.e.,
instances that haven't happened yet) can be deleted.

"Brian Tillman [MVP - Outlook]" wrote:

> "Neil Kane" <NeilKane(a)discussions.microsoft.com> wrote in message
> news:240C75FA-34BA-4D87-A6C3-B03B15B6A1A6(a)microsoft.com...
>
> > Often I use the calendar appointment to save meetings notes, etc. about a
> > meeting. But it is often the case that a recurring meeting gets cancelled
> > earlier than anticipated. Unless I delete all future instances by hand, I
> > lose all of the customization I've made to the historical appointments.
> > Among
> > other things, I try to use OL as a historical record of how I've spent my
> > time...and this screws that up. And heaven forbid if a recurring appointment
> > was set up with no end date, then its on my calendar forever unless I choose
> > to blow away all the historical appointments too.
>
> Recurring events are not multiple calendar entries, they are one single event
> for which Outlook calculates the recurrences based on the starting date and
> the recurrence pattern. When you manipulate individual recurrences you are
> building an exception list that Outlook uses to modify the recurrences on the
> fly for specific views in the Day/Week/Month classes. Some changes to the
> series, such as end date modification, cause Outlook to regenerate the
> exception list, wiping out the previous exception list.
>
> In order to preserve you history, create a new calendar folder and move the
> recurring event to that folder. Then, export that folder to a comma-separated
> values file. Outlook will ask you for a date range. Specify the event's
> start date and new end date. This will save each recurrence, complete with
> recurrence-specific information, as an individual item. You can then import
> that csv file back into your main calendar.
> --
> Brian Tillman [MVP-Outlook]
>
> .
>
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