Word 2003 Paragraph Numbering when combining multiple documents
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From: Joseph Talbott on 25 Mar 2010 12:49 I have a multi-chapter document when has paragraphs numbered 1., 1.1., 1.1.1., 2., 2.1., etc. where the first digit signifies the chapter. I am using heading styles to organize the numbering in the document and it works well - when all of the chapters are in a single document. To facilitate editing and review, I have broken each chapter into a separate document with the idea that I would either combine them using "Insert File" or "IncludeText" fields. I am also using RD fields to create a master TOC and Index for the "combined" document. I have discovered that, when I break out each chapter to a single document, the paragraph numbers default to 1., 1.1., 1.1.1., etc. no matter what chapter I am in and this is the number that gets brought into the TOC and combined document when I use "Insert File." I have gone back and reset the chapter numbering to start at the appropriate number and I can print it correctly but the paragraph numbering reverts to 1. either when I close or open the document. I have "update fields when printing" unchecked but don't see another toggle that would keep the paragraph numbers from changing.
From: Stefan Blom on 25 Mar 2010 15:01
What you are seeing shouldn't happen. Did you make sure to set up heading numbering correctly (as explained in the article at http://www.shaunakelly.com/word/numbering/OutlineNumbering.html)? -- Stefan Blom Microsoft Word MVP "Joseph Talbott" <JosephTalbott(a)discussions.microsoft.com> wrote in message news:EB1015E1-7665-4106-A429-43BEEE01572C(a)microsoft.com... >I have a multi-chapter document when has paragraphs numbered 1., 1.1., > 1.1.1., 2., 2.1., etc. where the first digit signifies the chapter. I am > using heading styles to organize the numbering in the document and it > works > well - when all of the chapters are in a single document. To facilitate > editing and review, I have broken each chapter into a separate document > with > the idea that I would either combine them using "Insert File" or > "IncludeText" fields. I am also using RD fields to create a master TOC and > Index for the "combined" document. > > I have discovered that, when I break out each chapter to a single > document, > the paragraph numbers default to 1., 1.1., 1.1.1., etc. no matter what > chapter I am in and this is the number that gets brought into the TOC and > combined document when I use "Insert File." I have gone back and reset the > chapter numbering to start at the appropriate number and I can print it > correctly but the paragraph numbering reverts to 1. either when I close or > open the document. I have "update fields when printing" unchecked but > don't > see another toggle that would keep the paragraph numbers from changing. |