mail merge label question
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From: Ben on 21 Feb 2010 14:26 On 2/21/2010 8:39 AM, Suzanne S. Barnhill wrote: > You'll doubtless find Graham's article helpful, but note that you do not > have to create the postcards manually, as Word offers built-in label > descriptions for both Avery postcard layouts and a 1/4 Letter option > (portrait and landscape) in the list under Microsoft as vendor. When you > start with these, Word inserts the �Next Record� field automatically. > Moreover, you need enter your text only once, then use Propagate Labels > to have it copied to the rest of the "labels" on the page. > Thanks for this - though I could not find the "propagate labels" option - could you show me where it is? Thanks, Ben
From: Doug Robbins - Word MVP on 21 Feb 2010 14:38 In Word 2007, go to the Mailings tab and then in the Write & Insert Fields section of the ribbon, the Update Labels button invokes the Propogate Labels command. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Ben" <abc(a)efg.com> wrote in message news:OcAI6uysKHA.5612(a)TK2MSFTNGP05.phx.gbl... > On 2/21/2010 8:39 AM, Suzanne S. Barnhill wrote: >> You'll doubtless find Graham's article helpful, but note that you do not >> have to create the postcards manually, as Word offers built-in label >> descriptions for both Avery postcard layouts and a 1/4 Letter option >> (portrait and landscape) in the list under Microsoft as vendor. When you >> start with these, Word inserts the �Next Record� field automatically. >> Moreover, you need enter your text only once, then use Propagate Labels >> to have it copied to the rest of the "labels" on the page. >> > > Thanks for this - though I could not find the "propagate labels" option > - could you show me where it is? > > Thanks, > Ben
From: Ben on 22 Feb 2010 16:30 On 2/21/2010 2:38 PM, Doug Robbins - Word MVP wrote: > In Word 2007, go to the Mailings tab and then in the Write & Insert > Fields section of the ribbon, the Update Labels button invokes the > Propogate Labels command. I get as far as the "WRite & Insert fields" section of the ribbon, but the "Update Labels" button is grayed out.
From: Suzanne S. Barnhill on 22 Feb 2010 16:33 Have you added fields to the labels? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Ben" <abc(a)efg.com> wrote in message news:uh0RSZAtKHA.5036(a)TK2MSFTNGP02.phx.gbl... > On 2/21/2010 2:38 PM, Doug Robbins - Word MVP wrote: >> In Word 2007, go to the Mailings tab and then in the Write & Insert >> Fields section of the ribbon, the Update Labels button invokes the >> Propogate Labels command. > > I get as far as the "WRite & Insert fields" section of the ribbon, but > the "Update Labels" button is grayed out. > >
From: Doug Robbins - Word MVP on 22 Feb 2010 17:39
That will be the case if the Mail Merge main document is NOT a label type main document. Go back to the first step and change the main document type (back to) a label type document. -- Hope this helps, Doug Robbins - Word MVP Please reply only to the newsgroups unless you wish to obtain my services on a paid professional basis. "Ben" <abc(a)efg.com> wrote in message news:uh0RSZAtKHA.5036(a)TK2MSFTNGP02.phx.gbl... > On 2/21/2010 2:38 PM, Doug Robbins - Word MVP wrote: >> In Word 2007, go to the Mailings tab and then in the Write & Insert >> Fields section of the ribbon, the Update Labels button invokes the >> Propogate Labels command. > > I get as far as the "WRite & Insert fields" section of the ribbon, but > the "Update Labels" button is grayed out. > > |