Prev: Outlook and iCalendar
Next: outlook e-mails and address book
From: Leonid S. Knyshov // SBS Expert on 4 Mar 2010 08:57
On 3/4/2010 5:07 AM, Brian Tillman [MVP-Outlook] wrote:
> "Christine" <centrol(a)singnet.com.sg> wrote in message
> news:hmmvt8$ior$1(a)mawar.singnet.com.sg...
>
>> I have 2 emails accounts in the Microsoft Outlook. say A and B
>>
>> Email account B is used to forward emails that are received from a fax
>> server to respective staff.
>>
>> So I want to separate these sent(forward) emails from the sent emails
>> from Email account A.
>>
>> But I cannot MOVE sent emails (from email acccount B) to a specific
>> folder.
>
> You'll need to do two things: first, turn off the option to save sent
> messages in the Sent Items folder. Second, create two rules. The first
> rule would move a copy of all messages sent through account A to the
> folder you want to contain outgoing messages for that account. Include
> the "stop processing more rules" action as well. The second rule will
> move a copy of all messages sent through account B to the folder you
> want to contain outgoing messages for that account. It, too, should
> include the "stop processing more rules" action if you ever add any more
> rules to the list.
>
> The drawback to this approach is that the messages will be marked unread
> in the folders targeted by the rules. If you don't like them marked that
> way, you'll have to periodically right-click each folder and choose
> "Mark all as read".
>
> When My. Knyshov says it's "easy in Outlook 2007", I don't think he's
> correct unless you're using an IMAP account. With an IMAP account, you
> can specify a separate Sent Items folder for each account, but not for
> POP accounts. For that type of account, you can only specify separate
> Inboxes for each account, as far as I can tell.

I usually test things before I say them. :)

Here is proof of the multiple sent boxes scenario.

1. Add more than one POP3 or IMAP account to the profile.
2. Add new Outlook Data File for the POP3 account from the manage data
files/change folder button dialog box
3. Set the incoming mail to go to the Inbox of that mail store
4. Send a new message and use the account button to send it through that
POP3 account

Your message will go through a global Outbox, but it will ultimately
wind up in that POP3 account store's Sent Items.

I don't have Outlook 2003 handy to verify this on that release but I'll
look into later.

Unlike on IMAP, where we can assign an arbitrary folder, on POP3 it
appears to be hard-wired to its corresponding PST.
--
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Please vote "helpful" if I helped you :)
From: Brian Tillman [MVP-Outlook] on 4 Mar 2010 10:27
"Leonid S. Knyshov // SBS Expert"
<LeonidSKnyshovSBSExpert(a)discussions.microsoft.com> wrote in message
news:%23l810K6uKHA.5936(a)TK2MSFTNGP04.phx.gbl...

> Unlike on IMAP, where we can assign an arbitrary folder, on POP3 it appears
> to be hard-wired to its corresponding PST.

That's good to know. Since I could find no way to specify an alternate Sent
Items folder (and since I'd never use a separate PST for an incoming POP
account), it appeared tha it wasn't possible. In my own defense, I did say "I
don't think he's correct" and not "he's wrong."
--
Brian Tillman [MVP-Outlook]

From: Leonid S. Knyshov // SBS Expert on 4 Mar 2010 10:46
On 3/4/2010 7:27 AM, Brian Tillman [MVP-Outlook] wrote:
> "Leonid S. Knyshov // SBS Expert"
> <LeonidSKnyshovSBSExpert(a)discussions.microsoft.com> wrote in message
> news:%23l810K6uKHA.5936(a)TK2MSFTNGP04.phx.gbl...
>
>> Unlike on IMAP, where we can assign an arbitrary folder, on POP3 it
>> appears to be hard-wired to its corresponding PST.
>
> That's good to know. Since I could find no way to specify an alternate
> Sent Items folder (and since I'd never use a separate PST for an
> incoming POP account), it appeared tha it wasn't possible. In my own
> defense, I did say "I don't think he's correct" and not "he's wrong."

Happy to help.

--
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Please vote "helpful" if I helped you :)
From: Christine on 4 Mar 2010 20:45
How to turn off option to save sent messages inthe Sent Items Folder?
what is the reason to include 'stop processing more rules?'?

Thks


"Brian Tillman [MVP-Outlook]" <tillman1952(a)yahoo.com> wrote in message
news:OfGwou5uKHA.5008(a)TK2MSFTNGP05.phx.gbl...
> "Christine" <centrol(a)singnet.com.sg> wrote in message
> news:hmmvt8$ior$1(a)mawar.singnet.com.sg...
>
>>I have 2 emails accounts in the Microsoft Outlook. say A and B
>>
>> Email account B is used to forward emails that are received from a fax
>> server to respective staff.
>>
>> So I want to separate these sent(forward) emails from the sent emails
>> from Email account A.
>>
>> But I cannot MOVE sent emails (from email acccount B) to a specific
>> folder.
>
> You'll need to do two things: first, turn off the option to save sent
> messages in the Sent Items folder. Second, create two rules. The first
> rule would move a copy of all messages sent through account A to the
> folder you want to contain outgoing messages for that account. Include
> the "stop processing more rules" action as well. The second rule will
> move a copy of all messages sent through account B to the folder you want
> to contain outgoing messages for that account. It, too, should include
> the "stop processing more rules" action if you ever add any more rules to
> the list.
>
> The drawback to this approach is that the messages will be marked unread
> in the folders targeted by the rules. If you don't like them marked that
> way, you'll have to periodically right-click each folder and choose "Mark
> all as read".
>
> When My. Knyshov says it's "easy in Outlook 2007", I don't think he's
> correct unless you're using an IMAP account. With an IMAP account, you
> can specify a separate Sent Items folder for each account, but not for POP
> accounts. For that type of account, you can only specify separate Inboxes
> for each account, as far as I can tell.
> --
> Brian Tillman [MVP-Outlook]


From: Christine on 5 Mar 2010 00:58
Sorry, I managed to turn off option and have separate sent emails folder
nicely done. It works fine now.

Thks Leonid & Brian. Both solutions are great!


"Christine" <centrol(a)singnet.com.sg> wrote in message
news:hmpj8h$jpa$1(a)mawar.singnet.com.sg...
> How to turn off option to save sent messages inthe Sent Items Folder?
> what is the reason to include 'stop processing more rules?'?
>
> Thks
>
>
> "Brian Tillman [MVP-Outlook]" <tillman1952(a)yahoo.com> wrote in message
> news:OfGwou5uKHA.5008(a)TK2MSFTNGP05.phx.gbl...
>> "Christine" <centrol(a)singnet.com.sg> wrote in message
>> news:hmmvt8$ior$1(a)mawar.singnet.com.sg...
>>
>>>I have 2 emails accounts in the Microsoft Outlook. say A and B
>>>
>>> Email account B is used to forward emails that are received from a fax
>>> server to respective staff.
>>>
>>> So I want to separate these sent(forward) emails from the sent emails
>>> from Email account A.
>>>
>>> But I cannot MOVE sent emails (from email acccount B) to a specific
>>> folder.
>>
>> You'll need to do two things: first, turn off the option to save sent
>> messages in the Sent Items folder. Second, create two rules. The first
>> rule would move a copy of all messages sent through account A to the
>> folder you want to contain outgoing messages for that account. Include
>> the "stop processing more rules" action as well. The second rule will
>> move a copy of all messages sent through account B to the folder you want
>> to contain outgoing messages for that account. It, too, should include
>> the "stop processing more rules" action if you ever add any more rules to
>> the list.
>>
>> The drawback to this approach is that the messages will be marked unread
>> in the folders targeted by the rules. If you don't like them marked that
>> way, you'll have to periodically right-click each folder and choose "Mark
>> all as read".
>>
>> When My. Knyshov says it's "easy in Outlook 2007", I don't think he's
>> correct unless you're using an IMAP account. With an IMAP account, you
>> can specify a separate Sent Items folder for each account, but not for
>> POP accounts. For that type of account, you can only specify separate
>> Inboxes for each account, as far as I can tell.
>> --
>> Brian Tillman [MVP-Outlook]
>
>


First  |  Prev  |  Next  |  Last
Pages: 1 2 3
Prev: Outlook and iCalendar
Next: outlook e-mails and address book