How to MOVE send messages to a folder
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From: Christine on 3 Mar 2010 21:02 I have 2 emails accounts in the Microsoft Outlook. say A and B Email account B is used to forward emails that are received from a fax server to respective staff. So I want to separate these sent(forward) emails from the sent emails from Email account A. But I cannot MOVE sent emails (from email acccount B) to a specific folder. Plse provide solutions. Thanks Desperate user
From: Leonid S. Knyshov // SBS Expert on 3 Mar 2010 23:20 On 3/3/2010 6:02 PM, Christine wrote: > I have 2 emails accounts in the Microsoft Outlook. say A and B > > Email account B is used to forward emails that are received from a fax > server to respective staff. > > So I want to separate these sent(forward) emails from the sent emails from > Email account A. > > But I cannot MOVE sent emails (from email acccount B) to a specific folder. > > Plse provide solutions. > > Thanks > Desperate user > > I am trying to understand your question. 1. What type of accounts are these? IMAP, POP3, or Exchange? 2. Are both of these accounts in the same Outlook profile or are they in separate profiles? Do you have to close Outlook to access another account? 3. What version of Outlook are your using? 4. Is your concern about how to identify the already sent e-mail or how to automatically move mail as it's being sent? Please be more clear in what your end goal is. If I understand why you are doing this, I can probably suggest a way to get it accomplished. -- Leonid S. Knyshov Crashproof Solutions 510-282-1008 Twitter: @wiseleo http://crashproofsolutions.com Microsoft Small Business Specialist Please vote "helpful" if I helped you :)
From: Christine on 4 Mar 2010 04:07 > 1. What type of accounts are these? IMAP, POP3, or Exchange? > POP3 > > 2. Are both of these accounts in the same Outlook profile or are they in > separate profiles? Do you have to close Outlook to access another account? > I don't have to close Outlook to acces another account (I guess this > means that they are in the same Outlook profile??) > > 3. What version of Outlook are your using? > Office Outlook 2003 > > 4. Is your concern about how to identify the already sent e-mail or how to > automatically move mail as it's being sent? > I want to automatically move mail as it's being sent. Right now, > mails sent via Acct A and Acct B are all mixed into the 'Sent' folder. > > Please be more clear in what your end goal is. If I understand why you are > doing this, I can probably suggest a way to get it accomplished. > Thank you. "Leonid S. Knyshov // SBS Expert" <LeonidSKnyshovSBSExpert(a)discussions.microsoft.com> wrote in message news:O3osRI1uKHA.5936(a)TK2MSFTNGP04.phx.gbl... > On 3/3/2010 6:02 PM, Christine wrote: >> I have 2 emails accounts in the Microsoft Outlook. say A and B >> >> Email account B is used to forward emails that are received from a fax >> server to respective staff. >> >> So I want to separate these sent(forward) emails from the sent emails >> from >> Email account A. >> >> But I cannot MOVE sent emails (from email acccount B) to a specific >> folder. >> >> Plse provide solutions. >> >> Thanks >> Desperate user >> >> > I am trying to understand your question. > > 1. What type of accounts are these? IMAP, POP3, or Exchange? > 2. Are both of these accounts in the same Outlook profile or are they in > separate profiles? Do you have to close Outlook to access another account? > 3. What version of Outlook are your using? > 4. Is your concern about how to identify the already sent e-mail or how to > automatically move mail as it's being sent? > > Please be more clear in what your end goal is. If I understand why you are > doing this, I can probably suggest a way to get it accomplished. > -- > Leonid S. Knyshov > Crashproof Solutions > 510-282-1008 > Twitter: @wiseleo > http://crashproofsolutions.com > Microsoft Small Business Specialist > Please vote "helpful" if I helped you :)
From: Leonid S. Knyshov // SBS Expert on 4 Mar 2010 05:26 On 3/4/2010 1:07 AM, Christine wrote: >> 1. What type of accounts are these? IMAP, POP3, or Exchange? >> POP3 >> >> 2. Are both of these accounts in the same Outlook profile or are they in >> separate profiles? Do you have to close Outlook to access another account? >> I don't have to close Outlook to acces another account (I guess this >> means that they are in the same Outlook profile??) >> >> 3. What version of Outlook are your using? >> Office Outlook 2003 >> >> 4. Is your concern about how to identify the already sent e-mail or how to >> automatically move mail as it's being sent? >> I want to automatically move mail as it's being sent. Right now, >> mails sent via Acct A and Acct B are all mixed into the 'Sent' folder. >> >> Please be more clear in what your end goal is. If I understand why you are >> doing this, I can probably suggest a way to get it accomplished. >> Thank you. > > OK, so the real concern is putting the messages in the right Sent Items folder as right now everything is one giant box. It's very easy in Outlook 2007. For Outlook 2003 you'll need to look at some workarounds. http://www.howto-outlook.com/howto/sortmail.htm -- Leonid S. Knyshov Crashproof Solutions 510-282-1008 Twitter: @wiseleo http://crashproofsolutions.com Microsoft Small Business Specialist Please vote "helpful" if I helped you :)
From: Brian Tillman [MVP-Outlook] on 4 Mar 2010 08:07
"Christine" <centrol(a)singnet.com.sg> wrote in message news:hmmvt8$ior$1(a)mawar.singnet.com.sg... >I have 2 emails accounts in the Microsoft Outlook. say A and B > > Email account B is used to forward emails that are received from a fax > server to respective staff. > > So I want to separate these sent(forward) emails from the sent emails from > Email account A. > > But I cannot MOVE sent emails (from email acccount B) to a specific folder. You'll need to do two things: first, turn off the option to save sent messages in the Sent Items folder. Second, create two rules. The first rule would move a copy of all messages sent through account A to the folder you want to contain outgoing messages for that account. Include the "stop processing more rules" action as well. The second rule will move a copy of all messages sent through account B to the folder you want to contain outgoing messages for that account. It, too, should include the "stop processing more rules" action if you ever add any more rules to the list. The drawback to this approach is that the messages will be marked unread in the folders targeted by the rules. If you don't like them marked that way, you'll have to periodically right-click each folder and choose "Mark all as read". When My. Knyshov says it's "easy in Outlook 2007", I don't think he's correct unless you're using an IMAP account. With an IMAP account, you can specify a separate Sent Items folder for each account, but not for POP accounts. For that type of account, you can only specify separate Inboxes for each account, as far as I can tell. -- Brian Tillman [MVP-Outlook] |