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From: Victor Porton on 15 Apr 2010 16:13
I need to send one email message to about 1000 recipients. I need it
to look like originating from my email. (Note that I'm not a spammer,
all recipients are journalists which expect such kind of messages.)

Which software to use for this one-time mailing list? (Well, maybe I
will need to send it again in a future.)

Note that my hoster says that they limit to send no more than about
250 emails in a batch.
From: philo on 15 Apr 2010 17:48
Victor Porton wrote:
> I need to send one email message to about 1000 recipients. I need it
> to look like originating from my email. (Note that I'm not a spammer,
> all recipients are journalists which expect such kind of messages.)
>
> Which software to use for this one-time mailing list? (Well, maybe I
> will need to send it again in a future.)
>
> Note that my hoster says that they limit to send no more than about
> 250 emails in a batch.


your host's limit of 250 is not a software problem
just use your present software and break it down into 4 batches
From: Michael Black on 15 Apr 2010 19:48
On Thu, 15 Apr 2010, Victor Porton wrote:

> I need to send one email message to about 1000 recipients. I need it
> to look like originating from my email. (Note that I'm not a spammer,
> all recipients are journalists which expect such kind of messages.)
>
> Which software to use for this one-time mailing list? (Well, maybe I
> will need to send it again in a future.)
>
> Note that my hoster says that they limit to send no more than about
> 250 emails in a batch.
>
You're not going to get around that. You'll just have to send in smaller
batches.

And don't be an idiot and put all the email addresses in the wrong field
so everyone can see them. It's unprofessional, it reveals addresses
that people may not want revealed, and it can add significantly to the
size of the post people have to collect.

And think twice about whether you really need to send this "important
message". People believe what they have to say is so important it
has to get out, but the more you shotgun the less likely it will
be taken seriously.

It's far better to try for a few outlets, and do that by trying
to target that outlet, "I read your column in the paper every day
and I have this important issue that would seem to fit the column....".
The reality is that even if you do send the email to one thousand outlets,
only a small percentage will cover it, so why not start small?

Don't send attachments, and certainly don't send attachments in propriety
format. If something is of decent size, far better to stash it as a
webpage, and then have the email as a short introduction and then a
pointer to the additional information on the webpage. That has the
advantage that the information on the webpage is available to anyone
who finds it, in this day and age when everyone has a printing press,
press releases should not be a perk of being old media. Someone may
be interested enough to put effort into getting the word out, and
that someone may beat old media.

Don't send to some random list. Make sure the list is of appropriate
email addresses. "Hairdresser Monthly" may be a magazine, but unless your
topic relates to it, it's stupid to include them in a mailing.

Likewise be very careful to not make this a routine thing. It's too
easy for people, once they have an email list, to start sending out
regular email, and they don't usually care how they get that email
list. Just because someone has emailed you does not mean they
want your email junk.

There was a big story here last summer, one small venue sent out
email and one recipient made a big fuss in old media, since the
email was only in English. That got a lot of coverage, the idiot
who sent out the email handled the reaction badly which made things
worse, and he eventually disappeared. But I got that email, and I
had no interaction with that venue. As near as I can tell, they
grabbed the email address from some other group (either they got it
or bought it from that other group, or got it when that other
group sent out email with all the addressees email addresses revealed);
I had only had that email address out in public view for four months
3 years before. I didn't ask to be on their mailing list, there
was no mechanism on their website to sign up for a mailing list,
yet lots of people got it. The only reason it wasn't a notorious
story about spam was because it travelled as a notorious story
about language.

There pretty much is no reason to send email out to 1000 addresses.
Certainly not if you don't have an actual email list set up where
all the receivers have actually signed up.

Michael

From: Bruce Sinclair on 18 Apr 2010 19:16
In article <Pine.LNX.4.64.1004151934210.9914(a)darkstar.example.net>, Michael Black <et472(a)ncf.ca> wrote:
(good stuff snipped)
>
>There pretty much is no reason to send email out to 1000 addresses.
>Certainly not if you don't have an actual email list set up where
>all the receivers have actually signed up.

Well said.
Opt out = spam
Opt in = not spam

If only a few advertisers and marketers could understand that. :)


From: James Moe on 18 Apr 2010 23:34
On 04/15/2010 01:13 PM, Victor Porton wrote:
> I need to send one email message to about 1000 recipients. I need it
> to look like originating from my email. (Note that I'm not a spammer,
> all recipients are journalists which expect such kind of messages.)
>
> Which software to use for this one-time mailing list? (Well, maybe I
> will need to send it again in a future.)
>
Use an email service, like MailChimp. Sign up for a month, about $30.
The services handle various legalities like opt-in/opt-out,
cancellations, etc.

--
James Moe
jmm-list at sohnen-moe dot com
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