Non alphabetic sorting
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From: neil40 on 27 Apr 2010 20:15 In a League Table report I have the following layout Season Header - Group on 'Season' (EG 1948) League Header - Group on 'League' (A to Z) Detail - Sort by 'League Position' In the table, the League name comes from a separate table and on the Input form is available from a Drop-down control that is an after event of picking the season 'year' Leagues are ranked in the real world by importance (Senior teams, junior teams, trainee teams etc) I input data each year in that order My problem - I want to sort the Leagues such that the report outputs in the order I have added them to the table (is this not a wise strategy?) rather than the Alpha A-Z sort For example for a particular year, I might have Natoinal League 1 National League 2 Metropolitain League This is their order of seniority, but at present the Metropolitain League is printing as the first (as letter 'M' is ranking above 'N' What's the best strategy to remedy this/rank in the order I want them? Thanks Neil
From: Larry Linson on 27 Apr 2010 21:25 Access does not have "entry order"; data in relational tables is, by definition, unordered. You can sort on any field. The simplest approach for "entry order" is to include a date-and-time field when entered, and to sort on that. For other non-alphabetic sorts, you could define a table which contains the field value from the reference table and a numeric "sort order" field. Join these in the Query, and sort on the "sort order" field. I trust you are aware that the order in the table or query that is Record Source of a Report is immaterial. The Report information is sorted according to the Report's Sorting and Grouping properties. Larry Linson Microsoft Office Access MVP "neil40(a)btinternet.com" <neil.grantham(a)googlemail.com> wrote in message news:1b77e611-3668-40ea-aab9-2f7e6a595686(a)b33g2000yqc.googlegroups.com... > In a League Table report I have the following layout > Season Header - Group on 'Season' (EG 1948) > League Header - Group on 'League' (A to Z) > Detail - Sort by 'League Position' > > In the table, the League name comes from a separate table and on the > Input form is available from a Drop-down control that is an after > event of picking the season 'year' > > Leagues are ranked in the real world by importance (Senior teams, > junior teams, trainee teams etc) > I input data each year in that order > > My problem - I want to sort the Leagues such that the report outputs > in the order I have added them to the table (is this not a wise > strategy?) rather than the Alpha A-Z sort > For example > for a particular year, I might have > Natoinal League 1 > National League 2 > Metropolitain League > > This is their order of seniority, but at present the Metropolitain > League is printing as the first (as letter 'M' is ranking above 'N' > > What's the best strategy to remedy this/rank in the order I want them? > > Thanks > Neil
From: neil40 on 28 Apr 2010 05:49 On 28 Apr, 02:25, "Larry Linson" <boun...(a)localhost.not> wrote: > Access does not have "entry order"; data in relational tables is, by > definition, unordered. You can sort on any field. The simplest approach for > "entry order" is to include a date-and-time field when entered, and to sort > on that. > > For other non-alphabetic sorts, you could define a table which contains the > field value from the reference table and a numeric "sort order" field. Join > these in the Query, and sort on the "sort order" field. > > I trust you are aware that the order in the table or query that is Record > Source of a Report is immaterial. The Report information is sorted > according to the Report's Sorting and Grouping properties. > > Larry Linson > Microsoft Office Access MVP > > "nei...(a)btinternet.com" <neil.grant...(a)googlemail.com> wrote in message > > news:1b77e611-3668-40ea-aab9-2f7e6a595686(a)b33g2000yqc.googlegroups.com... > > > > > In a League Table report I have the following layout > > Season Header - Group on 'Season' (EG 1948) > > League Header - Group on 'League' (A to Z) > > Detail - Sort by 'League Position' > > > In the table, the League name comes from a separate table and on the > > Input form is available from a Drop-down control that is an after > > event of picking the season 'year' > > > Leagues are ranked in the real world by importance (Senior teams, > > junior teams, trainee teams etc) > > I input data each year in that order > > > My problem - I want to sort the Leagues such that the report outputs > > in the order I have added them to the table (is this not a wise > > strategy?) rather than the Alpha A-Z sort > > For example > > for a particular year, I might have > > Natoinal League 1 > > National League 2 > > Metropolitain League > > > This is their order of seniority, but at present the Metropolitain > > League is printing as the first (as letter 'M' is ranking above 'N' > > > What's the best strategy to remedy this/rank in the order I want them? > > > Thanks > > Neil- Hide quoted text - > > - Show quoted text - Thanks Larry, I think I kind of knew that you couldn't sort that way. Your suggestion of a date field seems good, and a quick search of this group seems to suggest I could use Date() or Now() However, do existing records have a 'hidden' date stamp? I already have 500+ records in the table, and it would be desirable that these existing records bear the timestamp they were entered? If I add a field and use Date or Now, will it not give them all the same time/date? Going forward, the row would obviously pick up the date stamp of 'now' as it is entered, which is fine, but to make this sort work I need to use the date of when those 500 records were entered. Is it possible? Thanks again Neil
From: Marshall Barton on 28 Apr 2010 09:56 neil40(a)btinternet.com wrote: >On 28 Apr, 02:25, "Larry Linson" <boun...(a)localhost.not> wrote: >> Access does not have "entry order"; data in relational tables is, by >> definition, unordered. You can sort on any field. �The simplest approach for >> "entry order" is to include a date-and-time field when entered, and to sort >> on that. >> >> For other non-alphabetic sorts, you could define a table which contains the >> field value from the reference table and a numeric "sort order" field. Join >> these in the Query, and sort on the "sort order" field. >> >> I trust you are aware that the order in the table or query that is Record >> Source of a Report is immaterial. �The Report information is sorted >> according to the Report's Sorting and Grouping properties. >> >> >> "nei...(a)btinternet.com" wrote >> > In a League Table report I have the following layout >> > Season Header - Group on 'Season' (EG 1948) >> > League Header - Group on 'League' (A to Z) >> > Detail - Sort by 'League Position' >> >> > In the table, the League name comes from a separate table and on the >> > Input form is available from a Drop-down control that is an after >> > event of picking the season 'year' >> >> > Leagues are ranked in the real world by importance (Senior teams, >> > junior teams, trainee teams etc) >> > I input data each year in that order >> >> > My problem - I want to sort the Leagues such that the report outputs >> > in the order I have added them to the table (is this not a wise >> > strategy?) rather than the Alpha A-Z sort >> > For example >> > for a particular year, I might have >> > Natoinal League 1 >> > National League 2 >> > Metropolitain League >> >> > This is their order of seniority, but at present the Metropolitain >> > League is printing as the first (as letter 'M' is ranking above 'N' >> >> > What's the best strategy to remedy this/rank in the order I want them? >> > >I think I kind of knew that you couldn't sort that way. > >Your suggestion of a date field seems good, and a quick search of this >group seems to suggest I could use Date() or Now() > >However, do existing records have a 'hidden' date stamp? >I already have 500+ records in the table, and it would be desirable >that these existing records bear the timestamp they were entered? >If I add a field and use Date or Now, will it not give them all the >same time/date? > >Going forward, the row would obviously pick up the date stamp of 'now' >as it is entered, which is fine, but to make this sort work I need to >use the date of when those 500 records were entered. >Is it possible? The order the data was entered is not a attribute of the entities your seasons table is modeling. IOW, using that as the sorting mechanism is a bad idea. Instead, you should use Larry's other idea about a little separate Leagues table with the league id, league name/description and sorting fields. Your existing seasons table should only refer to the league id field and not contain any orher information about the league. -- Marsh MVP [MS Access]
From: neil40 on 28 Apr 2010 11:04
On 28 Apr, 14:56, Marshall Barton <marshbar...(a)wowway.com> wrote: > nei...(a)btinternet.com wrote: > >On 28 Apr, 02:25, "Larry Linson" <boun...(a)localhost.not> wrote: > >> Access does not have "entry order"; data in relational tables is, by > >> definition, unordered. You can sort on any field. The simplest approach for > >> "entry order" is to include a date-and-time field when entered, and to sort > >> on that. > > >> For other non-alphabetic sorts, you could define a table which contains the > >> field value from the reference table and a numeric "sort order" field. Join > >> these in the Query, and sort on the "sort order" field. > > >> I trust you are aware that the order in the table or query that is Record > >> Source of a Report is immaterial. The Report information is sorted > >> according to the Report's Sorting and Grouping properties. > > >> "nei...(a)btinternet.com" wrote > >> > In a League Table report I have the following layout > >> > Season Header - Group on 'Season' (EG 1948) > >> > League Header - Group on 'League' (A to Z) > >> > Detail - Sort by 'League Position' > > >> > In the table, the League name comes from a separate table and on the > >> > Input form is available from a Drop-down control that is an after > >> > event of picking the season 'year' > > >> > Leagues are ranked in the real world by importance (Senior teams, > >> > junior teams, trainee teams etc) > >> > I input data each year in that order > > >> > My problem - I want to sort the Leagues such that the report outputs > >> > in the order I have added them to the table (is this not a wise > >> > strategy?) rather than the Alpha A-Z sort > >> > For example > >> > for a particular year, I might have > >> > Natoinal League 1 > >> > National League 2 > >> > Metropolitain League > > >> > This is their order of seniority, but at present the Metropolitain > >> > League is printing as the first (as letter 'M' is ranking above 'N' > > >> > What's the best strategy to remedy this/rank in the order I want them? > > >I think I kind of knew that you couldn't sort that way. > > >Your suggestion of a date field seems good, and a quick search of this > >group seems to suggest I could use Date() or Now() > > >However, do existing records have a 'hidden' date stamp? > >I already have 500+ records in the table, and it would be desirable > >that these existing records bear the timestamp they were entered? > >If I add a field and use Date or Now, will it not give them all the > >same time/date? > > >Going forward, the row would obviously pick up the date stamp of 'now' > >as it is entered, which is fine, but to make this sort work I need to > >use the date of when those 500 records were entered. > >Is it possible? > > The order the data was entered is not a attribute of the > entities your seasons table is modeling. IOW, using that as > the sorting mechanism is a bad idea. Instead, you should > use Larry's other idea about a little separate Leagues table > with the league id, league name/description and sorting > fields. > > Your existing seasons table should only refer to the league > id field and not contain any orher information about the > league. > > -- > Marsh > MVP [MS Access]- Hide quoted text - > > - Show quoted text - OK, well here's how I structured it all, rightly or wrongly - would value opinions tblseason Fields are ID/seasonfld/leaguefld/rank Note - I added 'rank' in the last day or so with a thought at trying to use that to order the leaugues as I want them. seasonfld holds the year (1929/30/31 etc etc) leaguefld holds the League names for these years rank hold 1, 2, 3 etc tblteams Fields - ID/Teamname/nickname/etc etc I have a Continuous form for input called MultiLgeInput and this is updating another table called tbltest Fields are ID/Team/Season/League/played/won/drawn/lost/for/against/ position The form uses some Drop down controls that a) Allow selection of the Team name from tblteams b) Allow selection of the season from tblseason with an after event to c) Pick the League name from tblseason My report is then based on tbltest and sorts and groups as stated in the original post The rank field I added doesn;t yet feature as I'm not sure if/how I can integrate it at this stage or if I need to back track Thanks Neil |