Word Footer alignment becomes distorted on page 2 and beyond
in [Document Management]
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From: JCarr22 on 4 Sep 2009 08:19 I think that I have done what you suggested...I placed a page break in the 1 page doc...thus forcing the 2nd page. The footer on the 2nd page then shows -- 'footer -section 2'. That is the footer that has its alignment all jumbled up. Any thoughts from here? Thanks! "Stefan Blom" wrote: > Do the following to determine if there are more than one footer in the > document: Temporarily insert a page break so that you can see the second > page. If you place the insertion point in the footer of the second page, > does Word then show "Footer -Section 2-" or something similar on the dotted > line that separates the footer from the main body of the document? > > -- > Stefan Blom > Microsoft Word MVP > > > > "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message > news:F0B71D03-AADB-4843-AC24-40B449A38E5A(a)microsoft.com... > > This is actually a one page doc, however, it overflows into 2 or more > > pages > > depending on how much text the user adds to it...I checked to see if the > > 'diff first page' option was ckd and it is not. The footer alignment > > becomes > > jumbled up when a 2nd page is forced. The 1st page footer is spaced from > > the > > left to the rt margins and with about 4 lines of text. When it becomes > > distorted the text is no longer spaced evenly and also has blank lines > > between the text lines. Since page 2 does not exist unless page 1 becomes > > too long, I do not know how to 'fix' page 2. Thanks! > > > > "Stefan Blom" wrote: > > > >> It seems as if you have the "Different first page" option checked (in > >> Page > >> Setup), which means that there actually is a different footer (and > >> header) > >> for the second and subsequent pages. You can fix the formatting of that > >> footer without affecting the first page footer. > >> > >> If you want more specific suggestions, try to explain how the footer is > >> "distorted." > >> > >> -- > >> Stefan Blom > >> Microsoft Word MVP > >> > >> > >> > >> "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message > >> news:36EE00F5-7A85-45FC-ABD9-B5AD216DDEEB(a)microsoft.com... > >> >I have a header and footer set up as our company letterhead. When the > >> >doc > >> > becomes longer than 1 page the footer alignment becomes distorted on > >> > pages > >> > 2 > >> > and beyond. Any suggestions? > >> > >> > >> > > >
From: JCarr22 on 4 Sep 2009 08:27 "JCarr22" wrote: > I think that I have done what you suggested...I placed a page break in the 1 > page doc...thus forcing the 2nd page. The footer on the 2nd page then shows > -- 'footer -section 2'. That is the footer that has its alignment all > jumbled up. --- I thought it might have to do with margins on the 1st page footer vs any following page footer margins...however, I tried changing the 1st page margin to apply to "whole doc", and apply to "this point forward", but the distortion still happens when a page 2 is forced. I have noticed that the margin are different on the first footer vs the 2nd. Any thoughts from here? Thanks! > > "Stefan Blom" wrote: > > > Do the following to determine if there are more than one footer in the > > document: Temporarily insert a page break so that you can see the second > > page. If you place the insertion point in the footer of the second page, > > does Word then show "Footer -Section 2-" or something similar on the dotted > > line that separates the footer from the main body of the document? > > > > -- > > Stefan Blom > > Microsoft Word MVP > > > > > > > > "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message > > news:F0B71D03-AADB-4843-AC24-40B449A38E5A(a)microsoft.com... > > > This is actually a one page doc, however, it overflows into 2 or more > > > pages > > > depending on how much text the user adds to it...I checked to see if the > > > 'diff first page' option was ckd and it is not. The footer alignment > > > becomes > > > jumbled up when a 2nd page is forced. The 1st page footer is spaced from > > > the > > > left to the rt margins and with about 4 lines of text. When it becomes > > > distorted the text is no longer spaced evenly and also has blank lines > > > between the text lines. Since page 2 does not exist unless page 1 becomes > > > too long, I do not know how to 'fix' page 2. Thanks! > > > > > > "Stefan Blom" wrote: > > > > > >> It seems as if you have the "Different first page" option checked (in > > >> Page > > >> Setup), which means that there actually is a different footer (and > > >> header) > > >> for the second and subsequent pages. You can fix the formatting of that > > >> footer without affecting the first page footer. > > >> > > >> If you want more specific suggestions, try to explain how the footer is > > >> "distorted." > > >> > > >> -- > > >> Stefan Blom > > >> Microsoft Word MVP > > >> > > >> > > >> > > >> "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message > > >> news:36EE00F5-7A85-45FC-ABD9-B5AD216DDEEB(a)microsoft.com... > > >> >I have a header and footer set up as our company letterhead. When the > > >> >doc > > >> > becomes longer than 1 page the footer alignment becomes distorted on > > >> > pages > > >> > 2 > > >> > and beyond. Any suggestions? > > >> > > >> > > >> > > > > > >
From: Stefan Blom on 4 Sep 2009 08:39 This is not about margins; it's about the footer contents. It might be that the footer has a negative indent applied, so that text runs into the margin. After you have fixed the formatting, just delete the temporary page break. If you don't see how to fix the section 2 footer, link it back to the corresponding footer of the previous section: Click the Same as Previous (or Link to Previous) button on the Header and Footer toolbar (Word 97-2003). If you are using Word 2007, click Link to Previous on the Header & Footer Tools Design tab. When you are done, delete the temporary page break. -- Stefan Blom Microsoft Word MVP "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message news:BDF5C43D-969E-46B9-9AC1-509C109D2954(a)microsoft.com... > > > "JCarr22" wrote: > >> I think that I have done what you suggested...I placed a page break in >> the 1 >> page doc...thus forcing the 2nd page. The footer on the 2nd page then >> shows >> -- 'footer -section 2'. That is the footer that has its alignment all >> jumbled up. --- I thought it might have to do with margins on the 1st >> page footer vs any following page footer margins...however, I tried >> changing the 1st page margin to apply to "whole doc", and apply to "this >> point forward", but the distortion still happens when a page 2 is forced. >> I have noticed that the margin are different on the first footer vs the >> 2nd. Any thoughts from here? Thanks! >> >> "Stefan Blom" wrote: >> >> > Do the following to determine if there are more than one footer in the >> > document: Temporarily insert a page break so that you can see the >> > second >> > page. If you place the insertion point in the footer of the second >> > page, >> > does Word then show "Footer -Section 2-" or something similar on the >> > dotted >> > line that separates the footer from the main body of the document? >> > >> > -- >> > Stefan Blom >> > Microsoft Word MVP >> > >> > >> > >> > "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message >> > news:F0B71D03-AADB-4843-AC24-40B449A38E5A(a)microsoft.com... >> > > This is actually a one page doc, however, it overflows into 2 or more >> > > pages >> > > depending on how much text the user adds to it...I checked to see if >> > > the >> > > 'diff first page' option was ckd and it is not. The footer alignment >> > > becomes >> > > jumbled up when a 2nd page is forced. The 1st page footer is spaced >> > > from >> > > the >> > > left to the rt margins and with about 4 lines of text. When it >> > > becomes >> > > distorted the text is no longer spaced evenly and also has blank >> > > lines >> > > between the text lines. Since page 2 does not exist unless page 1 >> > > becomes >> > > too long, I do not know how to 'fix' page 2. Thanks! >> > > >> > > "Stefan Blom" wrote: >> > > >> > >> It seems as if you have the "Different first page" option checked >> > >> (in >> > >> Page >> > >> Setup), which means that there actually is a different footer (and >> > >> header) >> > >> for the second and subsequent pages. You can fix the formatting of >> > >> that >> > >> footer without affecting the first page footer. >> > >> >> > >> If you want more specific suggestions, try to explain how the footer >> > >> is >> > >> "distorted." >> > >> >> > >> -- >> > >> Stefan Blom >> > >> Microsoft Word MVP >> > >> >> > >> >> > >> >> > >> "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message >> > >> news:36EE00F5-7A85-45FC-ABD9-B5AD216DDEEB(a)microsoft.com... >> > >> >I have a header and footer set up as our company letterhead. When >> > >> >the >> > >> >doc >> > >> > becomes longer than 1 page the footer alignment becomes distorted >> > >> > on >> > >> > pages >> > >> > 2 >> > >> > and beyond. Any suggestions? >> > >> >> > >> >> > >> >> > >> > >> >
From: JCarr22 on 4 Sep 2009 08:44 Could this be a margin issue? I noticed that the page 1 footer has different margin settings than any subsequent footers. As I said, this is a 1 page doc, but often it is lengtened to force 2 or more pages (footers). I changed the page 1 footer to apply margins to "whole doc" and "this point forward" but the page 2 footer still was created with different margins. "JCarr22" wrote: > > > "JCarr22" wrote: > > > I think that I have done what you suggested...I placed a page break in the 1 > > page doc...thus forcing the 2nd page. The footer on the 2nd page then shows > > -- 'footer -section 2'. That is the footer that has its alignment all > > jumbled up. --- I thought it might have to do with margins on the 1st page footer vs any following page footer margins...however, I tried changing the 1st page margin to apply to "whole doc", and apply to "this point forward", but the distortion still happens when a page 2 is forced. I have noticed that the margin are different on the first footer vs the 2nd. Any thoughts from here? Thanks! > > > > "Stefan Blom" wrote: > > > > > Do the following to determine if there are more than one footer in the > > > document: Temporarily insert a page break so that you can see the second > > > page. If you place the insertion point in the footer of the second page, > > > does Word then show "Footer -Section 2-" or something similar on the dotted > > > line that separates the footer from the main body of the document? > > > > > > -- > > > Stefan Blom > > > Microsoft Word MVP > > > > > > > > > > > > "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message > > > news:F0B71D03-AADB-4843-AC24-40B449A38E5A(a)microsoft.com... > > > > This is actually a one page doc, however, it overflows into 2 or more > > > > pages > > > > depending on how much text the user adds to it...I checked to see if the > > > > 'diff first page' option was ckd and it is not. The footer alignment > > > > becomes > > > > jumbled up when a 2nd page is forced. The 1st page footer is spaced from > > > > the > > > > left to the rt margins and with about 4 lines of text. When it becomes > > > > distorted the text is no longer spaced evenly and also has blank lines > > > > between the text lines. Since page 2 does not exist unless page 1 becomes > > > > too long, I do not know how to 'fix' page 2. Thanks! > > > > > > > > "Stefan Blom" wrote: > > > > > > > >> It seems as if you have the "Different first page" option checked (in > > > >> Page > > > >> Setup), which means that there actually is a different footer (and > > > >> header) > > > >> for the second and subsequent pages. You can fix the formatting of that > > > >> footer without affecting the first page footer. > > > >> > > > >> If you want more specific suggestions, try to explain how the footer is > > > >> "distorted." > > > >> > > > >> -- > > > >> Stefan Blom > > > >> Microsoft Word MVP > > > >> > > > >> > > > >> > > > >> "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message > > > >> news:36EE00F5-7A85-45FC-ABD9-B5AD216DDEEB(a)microsoft.com... > > > >> >I have a header and footer set up as our company letterhead. When the > > > >> >doc > > > >> > becomes longer than 1 page the footer alignment becomes distorted on > > > >> > pages > > > >> > 2 > > > >> > and beyond. Any suggestions? > > > >> > > > >> > > > >> > > > > > > > > >
From: Stefan Blom on 4 Sep 2009 08:46 To clarify: linking the footers means that they will have the same contents, not only the same formatting. -- Stefan Blom Microsoft Word MVP "Stefan Blom" <StefanBlom(a)discussions.microsoft.com> wrote in message news:euVO8yVLKHA.3708(a)TK2MSFTNGP02.phx.gbl... > This is not about margins; it's about the footer contents. It might be > that the footer has a negative indent applied, so that text runs into the > margin. After you have fixed the formatting, just delete the temporary > page break. > > If you don't see how to fix the section 2 footer, link it back to the > corresponding footer of the previous section: Click the Same as Previous > (or Link to Previous) button on the Header and Footer toolbar (Word > 97-2003). If you are using Word 2007, click Link to Previous on the Header > & Footer Tools Design tab. When you are done, delete the temporary page > break. > > -- > Stefan Blom > Microsoft Word MVP > > > > "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message > news:BDF5C43D-969E-46B9-9AC1-509C109D2954(a)microsoft.com... >> >> >> "JCarr22" wrote: >> >>> I think that I have done what you suggested...I placed a page break in >>> the 1 >>> page doc...thus forcing the 2nd page. The footer on the 2nd page then >>> shows >>> -- 'footer -section 2'. That is the footer that has its alignment all >>> jumbled up. --- I thought it might have to do with margins on the 1st >>> page footer vs any following page footer margins...however, I tried >>> changing the 1st page margin to apply to "whole doc", and apply to "this >>> point forward", but the distortion still happens when a page 2 is >>> forced. I have noticed that the margin are different on the first footer >>> vs the 2nd. Any thoughts from here? Thanks! >>> >>> "Stefan Blom" wrote: >>> >>> > Do the following to determine if there are more than one footer in the >>> > document: Temporarily insert a page break so that you can see the >>> > second >>> > page. If you place the insertion point in the footer of the second >>> > page, >>> > does Word then show "Footer -Section 2-" or something similar on the >>> > dotted >>> > line that separates the footer from the main body of the document? >>> > >>> > -- >>> > Stefan Blom >>> > Microsoft Word MVP >>> > >>> > >>> > >>> > "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message >>> > news:F0B71D03-AADB-4843-AC24-40B449A38E5A(a)microsoft.com... >>> > > This is actually a one page doc, however, it overflows into 2 or >>> > > more >>> > > pages >>> > > depending on how much text the user adds to it...I checked to see if >>> > > the >>> > > 'diff first page' option was ckd and it is not. The footer >>> > > alignment >>> > > becomes >>> > > jumbled up when a 2nd page is forced. The 1st page footer is spaced >>> > > from >>> > > the >>> > > left to the rt margins and with about 4 lines of text. When it >>> > > becomes >>> > > distorted the text is no longer spaced evenly and also has blank >>> > > lines >>> > > between the text lines. Since page 2 does not exist unless page 1 >>> > > becomes >>> > > too long, I do not know how to 'fix' page 2. Thanks! >>> > > >>> > > "Stefan Blom" wrote: >>> > > >>> > >> It seems as if you have the "Different first page" option checked >>> > >> (in >>> > >> Page >>> > >> Setup), which means that there actually is a different footer (and >>> > >> header) >>> > >> for the second and subsequent pages. You can fix the formatting of >>> > >> that >>> > >> footer without affecting the first page footer. >>> > >> >>> > >> If you want more specific suggestions, try to explain how the >>> > >> footer is >>> > >> "distorted." >>> > >> >>> > >> -- >>> > >> Stefan Blom >>> > >> Microsoft Word MVP >>> > >> >>> > >> >>> > >> >>> > >> "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message >>> > >> news:36EE00F5-7A85-45FC-ABD9-B5AD216DDEEB(a)microsoft.com... >>> > >> >I have a header and footer set up as our company letterhead. When >>> > >> >the >>> > >> >doc >>> > >> > becomes longer than 1 page the footer alignment becomes distorted >>> > >> > on >>> > >> > pages >>> > >> > 2 >>> > >> > and beyond. Any suggestions? >>> > >> >>> > >> >>> > >> >>> > >>> > >>> > > >
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