Word Footer alignment becomes distorted on page 2 and beyond
in [Document Management]
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From: Stefan Blom on 4 Sep 2009 08:47 Not if the "margin" problem is with the footer only. I'm guessing indentation is the problem (see my other reply). -- Stefan Blom Microsoft Word MVP "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message news:5EDE4CF7-2337-4428-852B-02A0DC541568(a)microsoft.com... > Could this be a margin issue? I noticed that the page 1 footer has > different > margin settings than any subsequent footers. As I said, this is a 1 page > doc, but often it is lengtened to force 2 or more pages (footers). I > changed > the page 1 footer to apply margins to "whole doc" and "this point forward" > but the page 2 footer still was created with different margins. > > "JCarr22" wrote: > >> >> >> "JCarr22" wrote: >> >> > I think that I have done what you suggested...I placed a page break in >> > the 1 >> > page doc...thus forcing the 2nd page. The footer on the 2nd page then >> > shows >> > -- 'footer -section 2'. That is the footer that has its alignment all >> > jumbled up. --- I thought it might have to do with margins on the >> > 1st page footer vs any following page footer margins...however, I tried >> > changing the 1st page margin to apply to "whole doc", and apply to >> > "this point forward", but the distortion still happens when a page 2 is >> > forced. I have noticed that the margin are different on the first >> > footer vs the 2nd. Any thoughts from here? Thanks! >> > >> > "Stefan Blom" wrote: >> > >> > > Do the following to determine if there are more than one footer in >> > > the >> > > document: Temporarily insert a page break so that you can see the >> > > second >> > > page. If you place the insertion point in the footer of the second >> > > page, >> > > does Word then show "Footer -Section 2-" or something similar on the >> > > dotted >> > > line that separates the footer from the main body of the document? >> > > >> > > -- >> > > Stefan Blom >> > > Microsoft Word MVP >> > > >> > > >> > > >> > > "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message >> > > news:F0B71D03-AADB-4843-AC24-40B449A38E5A(a)microsoft.com... >> > > > This is actually a one page doc, however, it overflows into 2 or >> > > > more >> > > > pages >> > > > depending on how much text the user adds to it...I checked to see >> > > > if the >> > > > 'diff first page' option was ckd and it is not. The footer >> > > > alignment >> > > > becomes >> > > > jumbled up when a 2nd page is forced. The 1st page footer is >> > > > spaced from >> > > > the >> > > > left to the rt margins and with about 4 lines of text. When it >> > > > becomes >> > > > distorted the text is no longer spaced evenly and also has blank >> > > > lines >> > > > between the text lines. Since page 2 does not exist unless page 1 >> > > > becomes >> > > > too long, I do not know how to 'fix' page 2. Thanks! >> > > > >> > > > "Stefan Blom" wrote: >> > > > >> > > >> It seems as if you have the "Different first page" option checked >> > > >> (in >> > > >> Page >> > > >> Setup), which means that there actually is a different footer (and >> > > >> header) >> > > >> for the second and subsequent pages. You can fix the formatting of >> > > >> that >> > > >> footer without affecting the first page footer. >> > > >> >> > > >> If you want more specific suggestions, try to explain how the >> > > >> footer is >> > > >> "distorted." >> > > >> >> > > >> -- >> > > >> Stefan Blom >> > > >> Microsoft Word MVP >> > > >> >> > > >> >> > > >> >> > > >> "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message >> > > >> news:36EE00F5-7A85-45FC-ABD9-B5AD216DDEEB(a)microsoft.com... >> > > >> >I have a header and footer set up as our company letterhead. >> > > >> >When the >> > > >> >doc >> > > >> > becomes longer than 1 page the footer alignment becomes >> > > >> > distorted on >> > > >> > pages >> > > >> > 2 >> > > >> > and beyond. Any suggestions? >> > > >> >> > > >> >> > > >> >> > > >> > > >> > >
From: JCarr22 on 4 Sep 2009 10:26 Thanks for all the help...I was probably not real clear in the description, but ended up getting the problem fixed by using a page insert to adjust the footer margins on tthe 2nd page footer...saving the doc...then opening the doc back up and deleting the page insert and saving it again as a 1 page doc. Now when a page 2 is forced it uses the new margin settings for the footer on page 2. Thanks again! "Stefan Blom" wrote: > To clarify: linking the footers means that they will have the same contents, > not only the same formatting. > > -- > Stefan Blom > Microsoft Word MVP > > > > "Stefan Blom" <StefanBlom(a)discussions.microsoft.com> wrote in message > news:euVO8yVLKHA.3708(a)TK2MSFTNGP02.phx.gbl... > > This is not about margins; it's about the footer contents. It might be > > that the footer has a negative indent applied, so that text runs into the > > margin. After you have fixed the formatting, just delete the temporary > > page break. > > > > If you don't see how to fix the section 2 footer, link it back to the > > corresponding footer of the previous section: Click the Same as Previous > > (or Link to Previous) button on the Header and Footer toolbar (Word > > 97-2003). If you are using Word 2007, click Link to Previous on the Header > > & Footer Tools Design tab. When you are done, delete the temporary page > > break. > > > > -- > > Stefan Blom > > Microsoft Word MVP > > > > > > > > "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message > > news:BDF5C43D-969E-46B9-9AC1-509C109D2954(a)microsoft.com... > >> > >> > >> "JCarr22" wrote: > >> > >>> I think that I have done what you suggested...I placed a page break in > >>> the 1 > >>> page doc...thus forcing the 2nd page. The footer on the 2nd page then > >>> shows > >>> -- 'footer -section 2'. That is the footer that has its alignment all > >>> jumbled up. --- I thought it might have to do with margins on the 1st > >>> page footer vs any following page footer margins...however, I tried > >>> changing the 1st page margin to apply to "whole doc", and apply to "this > >>> point forward", but the distortion still happens when a page 2 is > >>> forced. I have noticed that the margin are different on the first footer > >>> vs the 2nd. Any thoughts from here? Thanks! > >>> > >>> "Stefan Blom" wrote: > >>> > >>> > Do the following to determine if there are more than one footer in the > >>> > document: Temporarily insert a page break so that you can see the > >>> > second > >>> > page. If you place the insertion point in the footer of the second > >>> > page, > >>> > does Word then show "Footer -Section 2-" or something similar on the > >>> > dotted > >>> > line that separates the footer from the main body of the document? > >>> > > >>> > -- > >>> > Stefan Blom > >>> > Microsoft Word MVP > >>> > > >>> > > >>> > > >>> > "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message > >>> > news:F0B71D03-AADB-4843-AC24-40B449A38E5A(a)microsoft.com... > >>> > > This is actually a one page doc, however, it overflows into 2 or > >>> > > more > >>> > > pages > >>> > > depending on how much text the user adds to it...I checked to see if > >>> > > the > >>> > > 'diff first page' option was ckd and it is not. The footer > >>> > > alignment > >>> > > becomes > >>> > > jumbled up when a 2nd page is forced. The 1st page footer is spaced > >>> > > from > >>> > > the > >>> > > left to the rt margins and with about 4 lines of text. When it > >>> > > becomes > >>> > > distorted the text is no longer spaced evenly and also has blank > >>> > > lines > >>> > > between the text lines. Since page 2 does not exist unless page 1 > >>> > > becomes > >>> > > too long, I do not know how to 'fix' page 2. Thanks! > >>> > > > >>> > > "Stefan Blom" wrote: > >>> > > > >>> > >> It seems as if you have the "Different first page" option checked > >>> > >> (in > >>> > >> Page > >>> > >> Setup), which means that there actually is a different footer (and > >>> > >> header) > >>> > >> for the second and subsequent pages. You can fix the formatting of > >>> > >> that > >>> > >> footer without affecting the first page footer. > >>> > >> > >>> > >> If you want more specific suggestions, try to explain how the > >>> > >> footer is > >>> > >> "distorted." > >>> > >> > >>> > >> -- > >>> > >> Stefan Blom > >>> > >> Microsoft Word MVP > >>> > >> > >>> > >> > >>> > >> > >>> > >> "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message > >>> > >> news:36EE00F5-7A85-45FC-ABD9-B5AD216DDEEB(a)microsoft.com... > >>> > >> >I have a header and footer set up as our company letterhead. When > >>> > >> >the > >>> > >> >doc > >>> > >> > becomes longer than 1 page the footer alignment becomes distorted > >>> > >> > on > >>> > >> > pages > >>> > >> > 2 > >>> > >> > and beyond. Any suggestions? > >>> > >> > >>> > >> > >>> > >> > >>> > > >>> > > >>> > > > > > > > >
From: Stefan Blom on 5 Sep 2009 12:51 It's not clear which settings you actually changed, but I'm glad that you got it sorted. -- Stefan Blom Microsoft Word MVP "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message news:E3FB3257-D9D5-47A3-BD5E-E375F566DC1F(a)microsoft.com... > Thanks for all the help...I was probably not real clear in the > description, > but ended up getting the problem fixed by using a page insert to adjust > the > footer margins on tthe 2nd page footer...saving the doc...then opening the > doc back up and deleting the page insert and saving it again as a 1 page > doc. > Now when a page 2 is forced it uses the new margin settings for the footer > on page 2. Thanks again! > > "Stefan Blom" wrote: > >> To clarify: linking the footers means that they will have the same >> contents, >> not only the same formatting. >> >> -- >> Stefan Blom >> Microsoft Word MVP >>
From: Stefan Blom on 5 Sep 2009 12:51 Clarification: I'm referring to left and right margins here, which the footer (and header) share with the page (or actually with the section). Footers do have a bottom margin and headers have a top margin, as determined by the "From edge" option in the Page Setup dialog box. -- Stefan Blom Microsoft Word MVP "Stefan Blom" <StefanBlom(a)discussions.microsoft.com> wrote in message news:eEBXv3VLKHA.4432(a)TK2MSFTNGP03.phx.gbl... > Not if the "margin" problem is with the footer only. I'm guessing > indentation is the problem (see my other reply). > > -- > Stefan Blom > Microsoft Word MVP > > > > "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message > news:5EDE4CF7-2337-4428-852B-02A0DC541568(a)microsoft.com... >> Could this be a margin issue? I noticed that the page 1 footer has >> different >> margin settings than any subsequent footers. As I said, this is a 1 page >> doc, but often it is lengtened to force 2 or more pages (footers). I >> changed >> the page 1 footer to apply margins to "whole doc" and "this point >> forward" >> but the page 2 footer still was created with different margins. >> >> "JCarr22" wrote: >> >>> >>> >>> "JCarr22" wrote: >>> >>> > I think that I have done what you suggested...I placed a page break in >>> > the 1 >>> > page doc...thus forcing the 2nd page. The footer on the 2nd page then >>> > shows >>> > -- 'footer -section 2'. That is the footer that has its alignment all >>> > jumbled up. --- I thought it might have to do with margins on the >>> > 1st page footer vs any following page footer margins...however, I >>> > tried changing the 1st page margin to apply to "whole doc", and apply >>> > to "this point forward", but the distortion still happens when a page >>> > 2 is forced. I have noticed that the margin are different on the first >>> > footer vs the 2nd. Any thoughts from here? Thanks! >>> > >>> > "Stefan Blom" wrote: >>> > >>> > > Do the following to determine if there are more than one footer in >>> > > the >>> > > document: Temporarily insert a page break so that you can see the >>> > > second >>> > > page. If you place the insertion point in the footer of the second >>> > > page, >>> > > does Word then show "Footer -Section 2-" or something similar on the >>> > > dotted >>> > > line that separates the footer from the main body of the document? >>> > > >>> > > -- >>> > > Stefan Blom >>> > > Microsoft Word MVP >>> > > >>> > > >>> > > >>> > > "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message >>> > > news:F0B71D03-AADB-4843-AC24-40B449A38E5A(a)microsoft.com... >>> > > > This is actually a one page doc, however, it overflows into 2 or >>> > > > more >>> > > > pages >>> > > > depending on how much text the user adds to it...I checked to see >>> > > > if the >>> > > > 'diff first page' option was ckd and it is not. The footer >>> > > > alignment >>> > > > becomes >>> > > > jumbled up when a 2nd page is forced. The 1st page footer is >>> > > > spaced from >>> > > > the >>> > > > left to the rt margins and with about 4 lines of text. When it >>> > > > becomes >>> > > > distorted the text is no longer spaced evenly and also has blank >>> > > > lines >>> > > > between the text lines. Since page 2 does not exist unless page 1 >>> > > > becomes >>> > > > too long, I do not know how to 'fix' page 2. Thanks! >>> > > > >>> > > > "Stefan Blom" wrote: >>> > > > >>> > > >> It seems as if you have the "Different first page" option checked >>> > > >> (in >>> > > >> Page >>> > > >> Setup), which means that there actually is a different footer >>> > > >> (and >>> > > >> header) >>> > > >> for the second and subsequent pages. You can fix the formatting >>> > > >> of that >>> > > >> footer without affecting the first page footer. >>> > > >> >>> > > >> If you want more specific suggestions, try to explain how the >>> > > >> footer is >>> > > >> "distorted." >>> > > >> >>> > > >> -- >>> > > >> Stefan Blom >>> > > >> Microsoft Word MVP >>> > > >> >>> > > >> >>> > > >> >>> > > >> "JCarr22" <JCarr22(a)discussions.microsoft.com> wrote in message >>> > > >> news:36EE00F5-7A85-45FC-ABD9-B5AD216DDEEB(a)microsoft.com... >>> > > >> >I have a header and footer set up as our company letterhead. >>> > > >> >When the >>> > > >> >doc >>> > > >> > becomes longer than 1 page the footer alignment becomes >>> > > >> > distorted on >>> > > >> > pages >>> > > >> > 2 >>> > > >> > and beyond. Any suggestions? >>> > > >> >>> > > >> >>> > > >> >>> > > >>> > > >>> > > > >
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