Actual Duration display
in [Project]
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From: Jan De Messemaeker on 4 Apr 2010 02:17 Hi, Are you pulling my leg? After running Format_Duration and setting it to hours it is also changed in the Task Update window as you request. Didn't you even check? Hope this helps, -- Jan De Messemaeker Microsoft Project Most Valuable Professional +32 495 300 620 For availability check: http://users.online.be/prom-ade/Calendar.pdf "jp" <jp(a)discussions.microsoft.com> wrote in message news:33232060-7658-454A-A9F3-4F24A8895E34(a)microsoft.com... > > Good morning Jan, > > Thank you for your reply. I ran your suggestion and it actually changes > the > display of the "Duration" into a format of any choice: Day, Month, Hours, > etc. > > Usually, when I update a task, I click on the button that has the symbol > "%" > next to the set reminder button. Once that prompt windows shows up, it has > the "Actual Dur: in fraction of day format ie. .5d" and Remaining dur: > 4.5d". > That was the window I wanted the format to change from. > > I don't know if this is an easy or flexible tool, however, here is what I > need to do. At the end of every week, I need to update the tasks that my > resource work on. And every week they're pluggin away at the same tasks > or > new tasks. If I add one HR hour to an existing task, I would have to grab > a > calculator to do: .5d * 8 = 4 hours +1 = 5. Then I have to upate the > prompt > window with the 5 hours worked for the week; if he had worked 4 hours and > the > following week he could only work for 1 an on that task. > > Do you see my little problem (having to grab a calculator to this this > kind > of stuff). Is this normal? Is my schenario completely out of this world? > Have I not updated the task in the proper way? Thanks for your reply > > -jp > > "Jan De Messemaeker" wrote: > >> Hi, >> >> Tools, Macro, Macros, Format_Duration, Run. >> >> -- >> Jan De Messemaeker >> Microsoft Project Most Valuable Professional >> +32 495 300 620 >> For availability check: >> http://users.online.be/prom-ade/Calendar.pdf >> "jp" <jp(a)discussions.microsoft.com> wrote in message >> news:1DFDC7A3-8DF3-49AD-AFA8-23F50928DDC4(a)microsoft.com... >> > >> > Hi Andrew, >> > >> > Thanks for replying to my email question. I added the "Actual Work" >> > column >> > but it is not already populated with any hours, even though I have been >> > updating the task. >> > Do the hours not populate automatically when that column is added? >> > >> > -JP >> > >> > "Andrew Lavinsky" wrote: >> > >> >> Why don't you just display the Actual Work column? >> >> >> >> "jp" wrote: >> >> >> >> > >> >> > Hi, >> >> > >> >> > I'm updating tasks with actual hours spent each week on tasks. >> >> > How do I change the display on the "Actual Dur" from days to hours? >> >> > If a developer has worked 4 hour on a task that takes 5 days it >> >> > displays >> >> > .5d under "Actual Dur". I would like to see it as 4 hrs? >> >> > >> >> > -jp >> >> >> . >>
From: jp on 5 Apr 2010 00:20 Hi Julie, Yes, I have a resource working on this task. "Is the % complete changing as you update Actual Duration?" Yes, "Remaining duration calculating as well?" Yes. Thanks Julie. -JP "JulieS" wrote: > Do you have work resources assigned to the tasks? Is the % > complete changing as you update Actual Duration? Is the > Remaining duration calculating as well? > > Julie > Project MVP > > Visit http://project.mvps.org/ for the FAQs and additional > information about Microsoft Project > > On 4/3/2010 11:01 AM, jp wrote: > > > > Hi and good morning Julie, > > > > I checked my project program and it is already checked. > > > > -jp > > > > "JulieS" wrote: > > > >> Hello JP, > >> > >> Pardon me for bumping in. Actual Work should be automatically > >> calculated if you are tracking actual duration and (1) you have > >> assigned work resources to the tasks and (2) the option "Updating > >> task status updates resources status" on the Calculation tab in > >> Tools> Options is enabled (checked). > >> > >> I hope this helps. Let us know how you get along. > >> > >> Julie > >> Project MVP > >> > >> Visit http://project.mvps.org/ for the FAQs and additional > >> information about Microsoft Project > >> > >> On 4/3/2010 12:36 AM, jp wrote: > >>> > >>> Hi Andrew, > >>> > >>> Thanks for replying to my email question. I added the "Actual Work" column > >>> but it is not already populated with any hours, even though I have been > >>> updating the task. > >>> Do the hours not populate automatically when that column is added? > >>> > >>> -JP > >>> > >>> "Andrew Lavinsky" wrote: > >>> > >>>> Why don't you just display the Actual Work column? > >>>> > >>>> "jp" wrote: > >>>> > >>>>> > >>>>> Hi, > >>>>> > >>>>> I'm updating tasks with actual hours spent each week on tasks. > >>>>> How do I change the display on the "Actual Dur" from days to hours? > >>>>> If a developer has worked 4 hour on a task that takes 5 days it displays > >>>>> .5d under "Actual Dur". I would like to see it as 4 hrs? > >>>>> > >>>>> -jp > >> . > >> > . >
From: jp on 5 Apr 2010 16:00 Ok, I'm beginning to worry that there is no easy way to update a project task by hours in a week!!! This is so strange... I have one resource working on a task and I need to update the hours she put into that task weekly. How difficult can that be you ask:.... -jp "jp" wrote: > > Hi and good morning Julie, > > I checked my project program and it is already checked. > > -jp > > > "JulieS" wrote: > > > Hello JP, > > > > Pardon me for bumping in. Actual Work should be automatically > > calculated if you are tracking actual duration and (1) you have > > assigned work resources to the tasks and (2) the option "Updating > > task status updates resources status" on the Calculation tab in > > Tools > Options is enabled (checked). > > > > I hope this helps. Let us know how you get along. > > > > Julie > > Project MVP > > > > Visit http://project.mvps.org/ for the FAQs and additional > > information about Microsoft Project > > > > On 4/3/2010 12:36 AM, jp wrote: > > > > > > Hi Andrew, > > > > > > Thanks for replying to my email question. I added the "Actual Work" column > > > but it is not already populated with any hours, even though I have been > > > updating the task. > > > Do the hours not populate automatically when that column is added? > > > > > > -JP > > > > > > "Andrew Lavinsky" wrote: > > > > > >> Why don't you just display the Actual Work column? > > >> > > >> "jp" wrote: > > >> > > >>> > > >>> Hi, > > >>> > > >>> I'm updating tasks with actual hours spent each week on tasks. > > >>> How do I change the display on the "Actual Dur" from days to hours? > > >>> If a developer has worked 4 hour on a task that takes 5 days it displays > > >>> .5d under "Actual Dur". I would like to see it as 4 hrs? > > >>> > > >>> -jp > > . > >
From: JulieS on 5 Apr 2010 20:04 Hi JP, Okay -- to recap: You have a project with resources assigned to tasks. Your calculation is set to "Automatic" The option "Updating task status updates resources status" is checked (enabled). However, when you update actual duration, Actual Work is not being changed? Please display the tracking table. That is the same Actual work field, yes? Instead of guessing -- can you email me the file? Please email me the project file. Send to: prjng [AT] maine dot rr dot com I hope this helps. Let us know how you get along. Julie Project MVP Visit http://project.mvps.org/ for the FAQs and additional information about Microsoft Project On 4/5/2010 12:20 AM, jp wrote: > Hi Julie, > > Yes, I have a resource working on this task. > "Is the % complete changing as you update Actual Duration?" > Yes, > "Remaining duration calculating as well?" > Yes. > > Thanks Julie. > > -JP > > > "JulieS" wrote: > >> Do you have work resources assigned to the tasks? Is the % >> complete changing as you update Actual Duration? Is the >> Remaining duration calculating as well? >> >> Julie >> Project MVP >> >> Visit http://project.mvps.org/ for the FAQs and additional >> information about Microsoft Project >> >> On 4/3/2010 11:01 AM, jp wrote: >>> >>> Hi and good morning Julie, >>> >>> I checked my project program and it is already checked. >>> >>> -jp >>> >>> "JulieS" wrote: >>> >>>> Hello JP, >>>> >>>> Pardon me for bumping in. Actual Work should be automatically >>>> calculated if you are tracking actual duration and (1) you have >>>> assigned work resources to the tasks and (2) the option "Updating >>>> task status updates resources status" on the Calculation tab in >>>> Tools> Options is enabled (checked). >>>> >>>> I hope this helps. Let us know how you get along. >>>> >>>> Julie >>>> Project MVP >>>> >>>> Visit http://project.mvps.org/ for the FAQs and additional >>>> information about Microsoft Project >>>> >>>> On 4/3/2010 12:36 AM, jp wrote: >>>>> >>>>> Hi Andrew, >>>>> >>>>> Thanks for replying to my email question. I added the "Actual Work" column >>>>> but it is not already populated with any hours, even though I have been >>>>> updating the task. >>>>> Do the hours not populate automatically when that column is added? >>>>> >>>>> -JP >>>>> >>>>> "Andrew Lavinsky" wrote: >>>>> >>>>>> Why don't you just display the Actual Work column? >>>>>> >>>>>> "jp" wrote: >>>>>> >>>>>>> >>>>>>> Hi, >>>>>>> >>>>>>> I'm updating tasks with actual hours spent each week on tasks. >>>>>>> How do I change the display on the "Actual Dur" from days to hours? >>>>>>> If a developer has worked 4 hour on a task that takes 5 days it displays >>>>>>> .5d under "Actual Dur". I would like to see it as 4 hrs? >>>>>>> >>>>>>> -jp >>>> . >>>> >> . >>
From: jp on 5 Apr 2010 20:07 OK, Finally, I think I figured something out for this! -jp "jp" wrote: > > Ok, > > I'm beginning to worry that there is no easy way to update a project task by > hours in a week!!! This is so strange... I have one resource working on a > task and I need to update the hours she put into that task weekly. How > difficult can that be you ask:.... > > -jp > > "jp" wrote: > > > > > Hi and good morning Julie, > > > > I checked my project program and it is already checked. > > > > -jp > > > > > > "JulieS" wrote: > > > > > Hello JP, > > > > > > Pardon me for bumping in. Actual Work should be automatically > > > calculated if you are tracking actual duration and (1) you have > > > assigned work resources to the tasks and (2) the option "Updating > > > task status updates resources status" on the Calculation tab in > > > Tools > Options is enabled (checked). > > > > > > I hope this helps. Let us know how you get along. > > > > > > Julie > > > Project MVP > > > > > > Visit http://project.mvps.org/ for the FAQs and additional > > > information about Microsoft Project > > > > > > On 4/3/2010 12:36 AM, jp wrote: > > > > > > > > Hi Andrew, > > > > > > > > Thanks for replying to my email question. I added the "Actual Work" column > > > > but it is not already populated with any hours, even though I have been > > > > updating the task. > > > > Do the hours not populate automatically when that column is added? > > > > > > > > -JP > > > > > > > > "Andrew Lavinsky" wrote: > > > > > > > >> Why don't you just display the Actual Work column? > > > >> > > > >> "jp" wrote: > > > >> > > > >>> > > > >>> Hi, > > > >>> > > > >>> I'm updating tasks with actual hours spent each week on tasks. > > > >>> How do I change the display on the "Actual Dur" from days to hours? > > > >>> If a developer has worked 4 hour on a task that takes 5 days it displays > > > >>> .5d under "Actual Dur". I would like to see it as 4 hrs? > > > >>> > > > >>> -jp > > > . > > >
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