Actual Duration display
in [Project]
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From: JulieS on 5 Apr 2010 20:21 Are you now seeing Actual Work being calculated? What is different? Julie Project MVP Visit http://project.mvps.org/ for the FAQs and additional information about Microsoft Project On 4/5/2010 8:07 PM, jp wrote: > > OK, > > Finally, I think I figured something out for this! > > -jp > > "jp" wrote: > >> >> Ok, >> >> I'm beginning to worry that there is no easy way to update a project task by >> hours in a week!!! This is so strange... I have one resource working on a >> task and I need to update the hours she put into that task weekly. How >> difficult can that be you ask:.... >> >> -jp >> >> "jp" wrote: >> >>> >>> Hi and good morning Julie, >>> >>> I checked my project program and it is already checked. >>> >>> -jp >>> >>> >>> "JulieS" wrote: >>> >>>> Hello JP, >>>> >>>> Pardon me for bumping in. Actual Work should be automatically >>>> calculated if you are tracking actual duration and (1) you have >>>> assigned work resources to the tasks and (2) the option "Updating >>>> task status updates resources status" on the Calculation tab in >>>> Tools> Options is enabled (checked). >>>> >>>> I hope this helps. Let us know how you get along. >>>> >>>> Julie >>>> Project MVP >>>> >>>> Visit http://project.mvps.org/ for the FAQs and additional >>>> information about Microsoft Project >>>> >>>> On 4/3/2010 12:36 AM, jp wrote: >>>>> >>>>> Hi Andrew, >>>>> >>>>> Thanks for replying to my email question. I added the "Actual Work" column >>>>> but it is not already populated with any hours, even though I have been >>>>> updating the task. >>>>> Do the hours not populate automatically when that column is added? >>>>> >>>>> -JP >>>>> >>>>> "Andrew Lavinsky" wrote: >>>>> >>>>>> Why don't you just display the Actual Work column? >>>>>> >>>>>> "jp" wrote: >>>>>> >>>>>>> >>>>>>> Hi, >>>>>>> >>>>>>> I'm updating tasks with actual hours spent each week on tasks. >>>>>>> How do I change the display on the "Actual Dur" from days to hours? >>>>>>> If a developer has worked 4 hour on a task that takes 5 days it displays >>>>>>> .5d under "Actual Dur". I would like to see it as 4 hrs? >>>>>>> >>>>>>> -jp >>>> . >>>>
From: jp on 6 Apr 2010 14:11 Hi Julie, Well, I have not figured out exactly how actual work is being calculated but I was able to put hours for a task in a specific week. Its seems that while one question is answered another two pop up. For example, a task can have a duration, of lets say, 5 days. But that doesn't have the amount of work required to complete that task! A more detailed example is the one below: Task 1 Duration = 5 days (4/5/10 -4/9/10). However, that doesn't really have the number of work hours needed to finish the task right! In a project plan, one would have to go and actually put in the number of hours it would take to finish that task and the duration will be longer if the resource doesn not work the number of hours that make up a day ie. 8 hrs. So, when actual work is upated, the duration might be shortened or lenthened! This means that is a resource (person) work on this task 4 hours a day instead of 8 hours (1 day = 8 working hours) then the project would take 2*duration = 10 days correct? And it could be longer if the percentage accomplished is less than calculated (based on duration) right? However, I was still disappointed that MS project doesn't have a clear and simple window that one can update tasks based on day, week, or month in a readily available pop-up window. -jp ;-) "JulieS" wrote: > Are you now seeing Actual Work being calculated? What is different? > > > Julie > Project MVP > > Visit http://project.mvps.org/ for the FAQs and additional > information about Microsoft Project > > On 4/5/2010 8:07 PM, jp wrote: > > > > OK, > > > > Finally, I think I figured something out for this! > > > > -jp > > > > "jp" wrote: > > > >> > >> Ok, > >> > >> I'm beginning to worry that there is no easy way to update a project task by > >> hours in a week!!! This is so strange... I have one resource working on a > >> task and I need to update the hours she put into that task weekly. How > >> difficult can that be you ask:.... > >> > >> -jp > >> > >> "jp" wrote: > >> > >>> > >>> Hi and good morning Julie, > >>> > >>> I checked my project program and it is already checked. > >>> > >>> -jp > >>> > >>> > >>> "JulieS" wrote: > >>> > >>>> Hello JP, > >>>> > >>>> Pardon me for bumping in. Actual Work should be automatically > >>>> calculated if you are tracking actual duration and (1) you have > >>>> assigned work resources to the tasks and (2) the option "Updating > >>>> task status updates resources status" on the Calculation tab in > >>>> Tools> Options is enabled (checked). > >>>> > >>>> I hope this helps. Let us know how you get along. > >>>> > >>>> Julie > >>>> Project MVP > >>>> > >>>> Visit http://project.mvps.org/ for the FAQs and additional > >>>> information about Microsoft Project > >>>> > >>>> On 4/3/2010 12:36 AM, jp wrote: > >>>>> > >>>>> Hi Andrew, > >>>>> > >>>>> Thanks for replying to my email question. I added the "Actual Work" column > >>>>> but it is not already populated with any hours, even though I have been > >>>>> updating the task. > >>>>> Do the hours not populate automatically when that column is added? > >>>>> > >>>>> -JP > >>>>> > >>>>> "Andrew Lavinsky" wrote: > >>>>> > >>>>>> Why don't you just display the Actual Work column? > >>>>>> > >>>>>> "jp" wrote: > >>>>>> > >>>>>>> > >>>>>>> Hi, > >>>>>>> > >>>>>>> I'm updating tasks with actual hours spent each week on tasks. > >>>>>>> How do I change the display on the "Actual Dur" from days to hours? > >>>>>>> If a developer has worked 4 hour on a task that takes 5 days it displays > >>>>>>> .5d under "Actual Dur". I would like to see it as 4 hrs? > >>>>>>> > >>>>>>> -jp > >>>> . > >>>> > . >
From: JulieS on 6 Apr 2010 20:03 JP, I think we are talking past one another here. If you have assigned resources to the task, Project has calculated work based upon the formula below: Task Duration * Resource Assignment Units = Work. So in your example below, a 5 days duration task with one resource assigned at 100% would have work of 40 hours. (Assuming the resource's calendar was set to 8 hours per day). You can record actual work in a number of different views: Apply the tracking table to show and update actual and remaining duration. Show the Task Usage or Resource Usage view and add actual work to the timescaled side. Record actual work on a daily or weekly basis. To modify remaining work, either change the work shown in the view or add remaining work to the table. Julie Project MVP Visit http://project.mvps.org/ for the FAQs and additional information about Microsoft Project On 4/6/2010 2:11 PM, jp wrote: > > Hi Julie, > > Well, I have not figured out exactly how actual work is being calculated but > I was > able to put hours for a task in a specific week. > > Its seems that while one question is answered another two pop up. For > example, > a task can have a duration, of lets say, 5 days. But that doesn't have the > amount of work required to complete that task! A more detailed example is > the one below: > > Task 1 Duration = 5 days (4/5/10 -4/9/10). > > However, that doesn't really have the number of work hours needed to finish > the task right! In a project plan, one would have to go and actually put in > the number of hours it would take to finish that task and the duration will > be longer if the resource doesn not work the number of hours that make up a > day ie. 8 hrs. > > So, when actual work is upated, the duration might be shortened or lenthened! > This means that is a resource (person) work on this task 4 hours a day > instead of 8 hours (1 day = 8 working hours) then the project would take > 2*duration = 10 days correct? And it could be longer if the percentage > accomplished is less than calculated (based on duration) right? > > > However, I was still disappointed that MS project doesn't have a clear and > simple window that one can update tasks based on day, week, or month in a > readily available pop-up window. > > -jp > ;-) > > "JulieS" wrote: > >> Are you now seeing Actual Work being calculated? What is different? >> >> >> Julie >> Project MVP >> >> Visit http://project.mvps.org/ for the FAQs and additional >> information about Microsoft Project >> >> On 4/5/2010 8:07 PM, jp wrote: >>> >>> OK, >>> >>> Finally, I think I figured something out for this! >>> >>> -jp >>> >>> "jp" wrote: >>> >>>> >>>> Ok, >>>> >>>> I'm beginning to worry that there is no easy way to update a project task by >>>> hours in a week!!! This is so strange... I have one resource working on a >>>> task and I need to update the hours she put into that task weekly. How >>>> difficult can that be you ask:.... >>>> >>>> -jp >>>> >>>> "jp" wrote: >>>> >>>>> >>>>> Hi and good morning Julie, >>>>> >>>>> I checked my project program and it is already checked. >>>>> >>>>> -jp >>>>> >>>>> >>>>> "JulieS" wrote: >>>>> >>>>>> Hello JP, >>>>>> >>>>>> Pardon me for bumping in. Actual Work should be automatically >>>>>> calculated if you are tracking actual duration and (1) you have >>>>>> assigned work resources to the tasks and (2) the option "Updating >>>>>> task status updates resources status" on the Calculation tab in >>>>>> Tools> Options is enabled (checked). >>>>>> >>>>>> I hope this helps. Let us know how you get along. >>>>>> >>>>>> Julie >>>>>> Project MVP >>>>>> >>>>>> Visit http://project.mvps.org/ for the FAQs and additional >>>>>> information about Microsoft Project >>>>>> >>>>>> On 4/3/2010 12:36 AM, jp wrote: >>>>>>> >>>>>>> Hi Andrew, >>>>>>> >>>>>>> Thanks for replying to my email question. I added the "Actual Work" column >>>>>>> but it is not already populated with any hours, even though I have been >>>>>>> updating the task. >>>>>>> Do the hours not populate automatically when that column is added? >>>>>>> >>>>>>> -JP >>>>>>> >>>>>>> "Andrew Lavinsky" wrote: >>>>>>> >>>>>>>> Why don't you just display the Actual Work column? >>>>>>>> >>>>>>>> "jp" wrote: >>>>>>>> >>>>>>>>> >>>>>>>>> Hi, >>>>>>>>> >>>>>>>>> I'm updating tasks with actual hours spent each week on tasks. >>>>>>>>> How do I change the display on the "Actual Dur" from days to hours? >>>>>>>>> If a developer has worked 4 hour on a task that takes 5 days it displays >>>>>>>>> .5d under "Actual Dur". I would like to see it as 4 hrs? >>>>>>>>> >>>>>>>>> -jp >>>>>> . >>>>>> >> . >>
From: jp on 6 Apr 2010 23:33 Hi Julie, Yes, you and I were right at the later point. Thanks for your advise. You are one of the best in this group!!! ;-) -jp "JulieS" wrote: > JP, > > I think we are talking past one another here. If you have > assigned resources to the task, Project has calculated work based > upon the formula below: > Task Duration * Resource Assignment Units = Work. > > So in your example below, a 5 days duration task with one > resource assigned at 100% would have work of 40 hours. (Assuming > the resource's calendar was set to 8 hours per day). You can > record actual work in a number of different views: > > Apply the tracking table to show and update actual and remaining > duration. > Show the Task Usage or Resource Usage view and add actual work to > the timescaled side. Record actual work on a daily or weekly > basis. To modify remaining work, either change the work shown in > the view or add remaining work to the table. > > Julie > Project MVP > > Visit http://project.mvps.org/ for the FAQs and additional > information about Microsoft Project > > On 4/6/2010 2:11 PM, jp wrote: > > > > Hi Julie, > > > > Well, I have not figured out exactly how actual work is being calculated but > > I was > > able to put hours for a task in a specific week. > > > > Its seems that while one question is answered another two pop up. For > > example, > > a task can have a duration, of lets say, 5 days. But that doesn't have the > > amount of work required to complete that task! A more detailed example is > > the one below: > > > > Task 1 Duration = 5 days (4/5/10 -4/9/10). > > > > However, that doesn't really have the number of work hours needed to finish > > the task right! In a project plan, one would have to go and actually put in > > the number of hours it would take to finish that task and the duration will > > be longer if the resource doesn not work the number of hours that make up a > > day ie. 8 hrs. > > > > So, when actual work is upated, the duration might be shortened or lenthened! > > This means that is a resource (person) work on this task 4 hours a day > > instead of 8 hours (1 day = 8 working hours) then the project would take > > 2*duration = 10 days correct? And it could be longer if the percentage > > accomplished is less than calculated (based on duration) right? > > > > > > However, I was still disappointed that MS project doesn't have a clear and > > simple window that one can update tasks based on day, week, or month in a > > readily available pop-up window. > > > > -jp > > ;-) > > > > "JulieS" wrote: > > > >> Are you now seeing Actual Work being calculated? What is different? > >> > >> > >> Julie > >> Project MVP > >> > >> Visit http://project.mvps.org/ for the FAQs and additional > >> information about Microsoft Project > >> > >> On 4/5/2010 8:07 PM, jp wrote: > >>> > >>> OK, > >>> > >>> Finally, I think I figured something out for this! > >>> > >>> -jp > >>> > >>> "jp" wrote: > >>> > >>>> > >>>> Ok, > >>>> > >>>> I'm beginning to worry that there is no easy way to update a project task by > >>>> hours in a week!!! This is so strange... I have one resource working on a > >>>> task and I need to update the hours she put into that task weekly. How > >>>> difficult can that be you ask:.... > >>>> > >>>> -jp > >>>> > >>>> "jp" wrote: > >>>> > >>>>> > >>>>> Hi and good morning Julie, > >>>>> > >>>>> I checked my project program and it is already checked. > >>>>> > >>>>> -jp > >>>>> > >>>>> > >>>>> "JulieS" wrote: > >>>>> > >>>>>> Hello JP, > >>>>>> > >>>>>> Pardon me for bumping in. Actual Work should be automatically > >>>>>> calculated if you are tracking actual duration and (1) you have > >>>>>> assigned work resources to the tasks and (2) the option "Updating > >>>>>> task status updates resources status" on the Calculation tab in > >>>>>> Tools> Options is enabled (checked). > >>>>>> > >>>>>> I hope this helps. Let us know how you get along. > >>>>>> > >>>>>> Julie > >>>>>> Project MVP > >>>>>> > >>>>>> Visit http://project.mvps.org/ for the FAQs and additional > >>>>>> information about Microsoft Project > >>>>>> > >>>>>> On 4/3/2010 12:36 AM, jp wrote: > >>>>>>> > >>>>>>> Hi Andrew, > >>>>>>> > >>>>>>> Thanks for replying to my email question. I added the "Actual Work" column > >>>>>>> but it is not already populated with any hours, even though I have been > >>>>>>> updating the task. > >>>>>>> Do the hours not populate automatically when that column is added? > >>>>>>> > >>>>>>> -JP > >>>>>>> > >>>>>>> "Andrew Lavinsky" wrote: > >>>>>>> > >>>>>>>> Why don't you just display the Actual Work column? > >>>>>>>> > >>>>>>>> "jp" wrote: > >>>>>>>> > >>>>>>>>> > >>>>>>>>> Hi, > >>>>>>>>> > >>>>>>>>> I'm updating tasks with actual hours spent each week on tasks. > >>>>>>>>> How do I change the display on the "Actual Dur" from days to hours? > >>>>>>>>> If a developer has worked 4 hour on a task that takes 5 days it displays > >>>>>>>>> .5d under "Actual Dur". I would like to see it as 4 hrs? > >>>>>>>>> > >>>>>>>>> -jp > >>>>>> . > >>>>>> > >> . > >> > . >
From: JulieS on 7 Apr 2010 09:56
Ah, gee shucks, thanks. :-) Julie On 4/6/2010 11:33 PM, jp wrote: > > Hi Julie, > > Yes, you and I were right at the later point. Thanks for your advise. > You are one of the best in this group!!! > ;-) > > -jp > > "JulieS" wrote: > >> JP, >> >> I think we are talking past one another here. If you have >> assigned resources to the task, Project has calculated work based >> upon the formula below: >> Task Duration * Resource Assignment Units = Work. >> >> So in your example below, a 5 days duration task with one >> resource assigned at 100% would have work of 40 hours. (Assuming >> the resource's calendar was set to 8 hours per day). You can >> record actual work in a number of different views: >> >> Apply the tracking table to show and update actual and remaining >> duration. >> Show the Task Usage or Resource Usage view and add actual work to >> the timescaled side. Record actual work on a daily or weekly >> basis. To modify remaining work, either change the work shown in >> the view or add remaining work to the table. >> >> Julie >> Project MVP >> >> Visit http://project.mvps.org/ for the FAQs and additional >> information about Microsoft Project >> >> On 4/6/2010 2:11 PM, jp wrote: >>> >>> Hi Julie, >>> >>> Well, I have not figured out exactly how actual work is being calculated but >>> I was >>> able to put hours for a task in a specific week. >>> >>> Its seems that while one question is answered another two pop up. For >>> example, >>> a task can have a duration, of lets say, 5 days. But that doesn't have the >>> amount of work required to complete that task! A more detailed example is >>> the one below: >>> >>> Task 1 Duration = 5 days (4/5/10 -4/9/10). >>> >>> However, that doesn't really have the number of work hours needed to finish >>> the task right! In a project plan, one would have to go and actually put in >>> the number of hours it would take to finish that task and the duration will >>> be longer if the resource doesn not work the number of hours that make up a >>> day ie. 8 hrs. >>> >>> So, when actual work is upated, the duration might be shortened or lenthened! >>> This means that is a resource (person) work on this task 4 hours a day >>> instead of 8 hours (1 day = 8 working hours) then the project would take >>> 2*duration = 10 days correct? And it could be longer if the percentage >>> accomplished is less than calculated (based on duration) right? >>> >>> >>> However, I was still disappointed that MS project doesn't have a clear and >>> simple window that one can update tasks based on day, week, or month in a >>> readily available pop-up window. >>> >>> -jp >>> ;-) >>> >>> "JulieS" wrote: >>> >>>> Are you now seeing Actual Work being calculated? What is different? >>>> >>>> >>>> Julie >>>> Project MVP >>>> >>>> Visit http://project.mvps.org/ for the FAQs and additional >>>> information about Microsoft Project >>>> >>>> On 4/5/2010 8:07 PM, jp wrote: >>>>> >>>>> OK, >>>>> >>>>> Finally, I think I figured something out for this! >>>>> >>>>> -jp >>>>> >>>>> "jp" wrote: >>>>> >>>>>> >>>>>> Ok, >>>>>> >>>>>> I'm beginning to worry that there is no easy way to update a project task by >>>>>> hours in a week!!! This is so strange... I have one resource working on a >>>>>> task and I need to update the hours she put into that task weekly. How >>>>>> difficult can that be you ask:.... >>>>>> >>>>>> -jp >>>>>> >>>>>> "jp" wrote: >>>>>> >>>>>>> >>>>>>> Hi and good morning Julie, >>>>>>> >>>>>>> I checked my project program and it is already checked. >>>>>>> >>>>>>> -jp >>>>>>> >>>>>>> >>>>>>> "JulieS" wrote: >>>>>>> >>>>>>>> Hello JP, >>>>>>>> >>>>>>>> Pardon me for bumping in. Actual Work should be automatically >>>>>>>> calculated if you are tracking actual duration and (1) you have >>>>>>>> assigned work resources to the tasks and (2) the option "Updating >>>>>>>> task status updates resources status" on the Calculation tab in >>>>>>>> Tools> Options is enabled (checked). >>>>>>>> >>>>>>>> I hope this helps. Let us know how you get along. >>>>>>>> >>>>>>>> Julie >>>>>>>> Project MVP >>>>>>>> >>>>>>>> Visit http://project.mvps.org/ for the FAQs and additional >>>>>>>> information about Microsoft Project >>>>>>>> >>>>>>>> On 4/3/2010 12:36 AM, jp wrote: >>>>>>>>> >>>>>>>>> Hi Andrew, >>>>>>>>> >>>>>>>>> Thanks for replying to my email question. I added the "Actual Work" column >>>>>>>>> but it is not already populated with any hours, even though I have been >>>>>>>>> updating the task. >>>>>>>>> Do the hours not populate automatically when that column is added? >>>>>>>>> >>>>>>>>> -JP >>>>>>>>> >>>>>>>>> "Andrew Lavinsky" wrote: >>>>>>>>> >>>>>>>>>> Why don't you just display the Actual Work column? >>>>>>>>>> >>>>>>>>>> "jp" wrote: >>>>>>>>>> >>>>>>>>>>> >>>>>>>>>>> Hi, >>>>>>>>>>> >>>>>>>>>>> I'm updating tasks with actual hours spent each week on tasks. >>>>>>>>>>> How do I change the display on the "Actual Dur" from days to hours? >>>>>>>>>>> If a developer has worked 4 hour on a task that takes 5 days it displays >>>>>>>>>>> .5d under "Actual Dur". I would like to see it as 4 hrs? >>>>>>>>>>> >>>>>>>>>>> -jp >>>>>>>> . >>>>>>>> >>>> . >>>> >> . >> |