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From: IHI on 2 Feb 2010 17:00
That does seem to solve the problem of having 689 hours assigned to each
resource, but now there are 87 individual tasks showing up in my Resources
Usage sheet (Daily Meeting 1, Daily Meeting 2, Daily Meeting 3, etc., etc.)
It's messy, to say the least. There's really no way to aggregate these
meetings?


"Jan De Messemaeker" wrote:

> Hi,
>
> What if you invite the people to EACH individual meeting instead of the
> recurring task?
>
> --
> Jan De Messemaeker
> Microsoft Project Most Valuable Professional
> +32 495 300 620
> For availabliy check:
> http://users.online.be/prom-ade/Calendar.pdf
> "IHI" <IHI(a)discussions.microsoft.com> wrote in message
> news:BE17FD12-E208-478B-AEE4-A9773F7F4828(a)microsoft.com...
> > I've set up a recurring Task in Project to reflect our daily sync meeting,
> > 1
> > hour a day for 4 months. The pertinent details are below:
> >
> > Duration: 1hr
> > Recurrence Pattern: Daily, Every 1 workday
> > Range of Recurrence: Start: Thu 1/7/10, End by: Fri 5/7/10
> > Calendar: Standard, Scheduling ignores resource calendars
> >
> > The problem is that each person invited to this morning meeting is now
> > assigned 689h of Work time from this task alone. On the advice of another
> > person on this board, I set each meeting to Fixed Duration of 1hr each,
> > but
> > this had no effect on the 689 hours. Can anyone tell me what I'm doing
> > wrong?
>
> .
>
From: "Steve House" sjhouse at hotmail dot on 2 Feb 2010 17:13
I believe you, but I did a little test in Project 2007. Created new
project, starting 01 Feb. All setting on the defaults, Project Calendar is
the default 8-5, M-F Standard calendar. The only task in the project is a
recurring task of a 1-hour meeting on each workday, ending 31 May. Resource
Joe, assigned to the rolled up task, assignment propagates to the individual
meetings. Rolled up task shows a duration of 85.13 days. Reformatting the
duration to hours yields a duration of 681 hours. Switching to either
resource or task usage view shows a work value of 86 hours. Where does what
you did and what I did differ? (When you created the meeting task in your
project, did you change the duration in the recurring task dialog box to
"1H" or did you accidently leave it at the default "1D"? Leaving it at 1D
would give you the work value you report you're getting.)
--
Steve House
MS Project Trainer & Consultant



"IHI" <IHI(a)discussions.microsoft.com> wrote in message
news:4F5FDFDC-012A-436B-B8DE-45C0766E5E6E(a)microsoft.com...
> All due respect, but that's not the case. Each individual resource is
> showing 689h assigned to them from this one task. It shows up under their
> names in the resource sheet, the task usage
> vew and the resource usage view. If there's a way to send you a
> screenshot,
> let me know and I'll show you.
>
> "Steve House" wrote:
>
>> You are confusing Hours of Work and Hours of Duration. The rolled-up
>> recurring task for a 1 hour per day daily meeting extending over 4
>> months
>> does indeed have a summary duration of ~680 hours, the total potential
>> working time in the calendar between the start of the first meeting and
>> the
>> end of the last meeting. But the work of a resource assigned to it is
>> only
>> ~80 man-hours, the time actually in the meetings. You should see about
>> 80
>> hours per resource in the Work tabel in the REsource sheet, the task
>> usage
>> vew, or the resource usage view.
>>
>>
>> --
>> Steve House
>> MS Project Trainer & Consultant
>

From: Rod Gill on 2 Feb 2010 17:49
Expand the Recurring Task to see all sub-tasks. Each of these needs a 1h
duration with Resources at 100%.

--

Rod Gill
Microsoft MVP for Project - http://www.project-systems.co.nz

Author of the only book on Project VBA, see: http://www.projectvbabook.com




"IHI" <IHI(a)discussions.microsoft.com> wrote in message
news:3AD169FD-CEA3-43D0-85FC-1A33B6699638(a)microsoft.com...
> I do want to include the hours of work for the meeting in my work budget
> for
> the project. I'm not tracking resource rates, but I would still like the
> hour per day reflected in the resource charts.
>
> The problem is not the fact that hours for the meeting are shown, it's
> that
> there are far too many. 1 hour per day for four months should be roughly
> 90
> hours. Project is assigning eight hours per day, every work day, for four
> months to each resource based off of this one recurring task. I could
> reduce
> the Max Units by one hour per day, but wouldn't that throw off the work
> units
> of every other Task these resources are assigned to?
>
>
> "Rod Gill" wrote:
>
>> Nothing is "wrong" here. Setting a Task to Fixed Duration does absolutely
>> nothing, by design and intent! Until, that is, you edit Work or Units
>> when
>> Fixed Duration means the duration will remain unchanged and the remaining
>> value (work or units) will get re-calculated.
>>
>> Question: Do you want to include the hours of work for this meeting in
>> your
>> work budget for your project? If you have resource rates, should the cost
>> for the meetings be included?
>>
>> If yes, then keep these hours. If no then remove the resources from the
>> meetings, but reduce the Max units (resource sheet) to account for the
>> fact
>> the resources have 1h less per day to work on the project.
>>
>> --
>>
>> Rod Gill
>> Microsoft MVP for Project - http://www.project-systems.co.nz
>>
>> Author of the only book on Project VBA, see:
>> http://www.projectvbabook.com
>
>
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