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From: IHI on 2 Feb 2010 14:29
I've set up a recurring Task in Project to reflect our daily sync meeting, 1
hour a day for 4 months. The pertinent details are below:

Duration: 1hr
Recurrence Pattern: Daily, Every 1 workday
Range of Recurrence: Start: Thu 1/7/10, End by: Fri 5/7/10
Calendar: Standard, Scheduling ignores resource calendars

The problem is that each person invited to this morning meeting is now
assigned 689h of Work time from this task alone. On the advice of another
person on this board, I set each meeting to Fixed Duration of 1hr each, but
this had no effect on the 689 hours. Can anyone tell me what I'm doing wrong?
From: Rod Gill on 2 Feb 2010 14:36
Nothing is "wrong" here. Setting a Task to Fixed Duration does absolutely
nothing, by design and intent! Until, that is, you edit Work or Units when
Fixed Duration means the duration will remain unchanged and the remaining
value (work or units) will get re-calculated.

Question: Do you want to include the hours of work for this meeting in your
work budget for your project? If you have resource rates, should the cost
for the meetings be included?

If yes, then keep these hours. If no then remove the resources from the
meetings, but reduce the Max units (resource sheet) to account for the fact
the resources have 1h less per day to work on the project.

--

Rod Gill
Microsoft MVP for Project - http://www.project-systems.co.nz

Author of the only book on Project VBA, see: http://www.projectvbabook.com




"IHI" <IHI(a)discussions.microsoft.com> wrote in message
news:BE17FD12-E208-478B-AEE4-A9773F7F4828(a)microsoft.com...
> I've set up a recurring Task in Project to reflect our daily sync meeting,
> 1
> hour a day for 4 months. The pertinent details are below:
>
> Duration: 1hr
> Recurrence Pattern: Daily, Every 1 workday
> Range of Recurrence: Start: Thu 1/7/10, End by: Fri 5/7/10
> Calendar: Standard, Scheduling ignores resource calendars
>
> The problem is that each person invited to this morning meeting is now
> assigned 689h of Work time from this task alone. On the advice of another
> person on this board, I set each meeting to Fixed Duration of 1hr each,
> but
> this had no effect on the 689 hours. Can anyone tell me what I'm doing
> wrong?
>
> __________ Information from ESET Smart Security, version of virus
> signature database 4829 (20100202) __________
>
> The message was checked by ESET Smart Security.
>
> http://www.eset.com
>
>
>

__________ Information from ESET Smart Security, version of virus signature database 4829 (20100202) __________

The message was checked by ESET Smart Security.

http://www.eset.com



From: Dale Howard [MVP] on 2 Feb 2010 14:59
IHI --

Double-click the recurring task in your project to display the Recurring
Task Information dialog. In the dialog, select the Calendar pick list and
select the None value, and click the OK button. You do not need to select a
Calendar value for this Recurring Task since Microsoft Project automatically
scheduled the task using the Project Calendar (specified in Project -
Project Information). If you apply the Resource Usage view, you should now
see that there are only 87 hours of Work assigned to each resource for this
Recurring Task. Do you? Let us know.

--
Dale A. Howard [MVP]
VP of Educational Services
msProjectExperts
http://www.msprojectexperts.com
http://www.projectserverexperts.com
"We write the books on Project Server"


"IHI" <IHI(a)discussions.microsoft.com> wrote in message
news:BE17FD12-E208-478B-AEE4-A9773F7F4828(a)microsoft.com...
> I've set up a recurring Task in Project to reflect our daily sync meeting,
> 1
> hour a day for 4 months. The pertinent details are below:
>
> Duration: 1hr
> Recurrence Pattern: Daily, Every 1 workday
> Range of Recurrence: Start: Thu 1/7/10, End by: Fri 5/7/10
> Calendar: Standard, Scheduling ignores resource calendars
>
> The problem is that each person invited to this morning meeting is now
> assigned 689h of Work time from this task alone. On the advice of another
> person on this board, I set each meeting to Fixed Duration of 1hr each,
> but
> this had no effect on the 689 hours. Can anyone tell me what I'm doing
> wrong?

From: IHI on 2 Feb 2010 15:22
Unfortunately, it didn't. Each resource still has 689 hours assigned to them
from this task.


"Dale Howard [MVP]" wrote:

> IHI --
>
> Double-click the recurring task in your project to display the Recurring
> Task Information dialog. In the dialog, select the Calendar pick list and
> select the None value, and click the OK button. You do not need to select a
> Calendar value for this Recurring Task since Microsoft Project automatically
> scheduled the task using the Project Calendar (specified in Project -
> Project Information). If you apply the Resource Usage view, you should now
> see that there are only 87 hours of Work assigned to each resource for this
> Recurring Task. Do you? Let us know.
>
> --
> Dale A. Howard [MVP]
> VP of Educational Services
> msProjectExperts
> http://www.msprojectexperts.com
> http://www.projectserverexperts.com
> "We write the books on Project Server"

From: IHI on 2 Feb 2010 15:29
I do want to include the hours of work for the meeting in my work budget for
the project. I'm not tracking resource rates, but I would still like the
hour per day reflected in the resource charts.

The problem is not the fact that hours for the meeting are shown, it's that
there are far too many. 1 hour per day for four months should be roughly 90
hours. Project is assigning eight hours per day, every work day, for four
months to each resource based off of this one recurring task. I could reduce
the Max Units by one hour per day, but wouldn't that throw off the work units
of every other Task these resources are assigned to?


"Rod Gill" wrote:

> Nothing is "wrong" here. Setting a Task to Fixed Duration does absolutely
> nothing, by design and intent! Until, that is, you edit Work or Units when
> Fixed Duration means the duration will remain unchanged and the remaining
> value (work or units) will get re-calculated.
>
> Question: Do you want to include the hours of work for this meeting in your
> work budget for your project? If you have resource rates, should the cost
> for the meetings be included?
>
> If yes, then keep these hours. If no then remove the resources from the
> meetings, but reduce the Max units (resource sheet) to account for the fact
> the resources have 1h less per day to work on the project.
>
> --
>
> Rod Gill
> Microsoft MVP for Project - http://www.project-systems.co.nz
>
> Author of the only book on Project VBA, see: http://www.projectvbabook.com

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